Project Officer

Federal Court of Australia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Federal Court of Australia is seeking a Project Officer to support the Recording and Transcription Program across multiple workstreams. You will maintain integrated plans, governance materials, risks, issues, actions, decisions, dependencies and financial information to ensure timely delivery.

Working with multidisciplinary teams, you will produce concise, decision-ready materials and coordinate governance meetings, reports and executive correspondence for a complex, cross-Court environment.

Qualifications

• Experience coordinating complex programs/projects with integrated plans and governance.
• Ability to produce concise governance papers, status reports and executive briefings.
• Experience maintaining RAID registers, decision logs, dependencies and change records.
• Strong organisational skills and ability to prioritise competing deadlines.
• Effective written and verbal communication with diverse stakeholders.
• Ability to analyse program data and provide evidence-based recommendations.
• Experience in a PMO, digital transformation, or service-modernisation context.
• Familiarity with Agile and traditional delivery methods.
• Experience with budgets, forecasts, benefits tracking or procurement activities.
• Proficiency with Microsoft 365 tools (Excel, PowerPoint, SharePoint, Teams).

Responsibilities

• Provide day-to-day coordination and administrative support to the Senior Program Manager and R&T workstream leads.
• Maintain the integrated program plan, roadmap and milestone schedule with accurate dependencies and delivery dates.
• Manage program registers (risks, issues, actions, decisions, dependencies) and lessons learned.
• Monitor progress, follow up owners and escalate delays or blockers.
• Coordinate governance meetings, papers, minutes and decision records.
• Prepare concise governance packs, status reports and executive correspondence for the Program Board.
• Collect and validate program information from workstream leads, operations and partners.
• Support program financial management with budget records, forecasts and expenditure.
• Maintain benefits, outcomes and performance data against program objectives.
• Ensure controlled records and documentation comply with information-management requirements.

Skills

Project coordination

Governance & reporting

Planning & control

Organisation & prioritisation

Stakeholder engagement

Analytical thinking

Adaptability

PMO experience

Agile & traditional delivery

Budgeting & forecasting

Microsoft 365 tools

Education

CAPM / PRINCE2 Foundation or equivalent

Tools

Microsoft 365 apps

Job description

This position can be based in Adelaide, Brisbane, Canberra, Hobart, Melbourne, Perth or Sydney.

Position Overview

Reporting to the Senior Program Manager, the Project Officer provides program coordination, governance and reporting support for the Recording and Transcription (R&T) Program.

The position supports delivery across the Program’s five workstreams by maintaining integrated plans, governance materials, risks, issues, actions, decisions, dependencies, financial information and benefits records. The role works with multidisciplinary teams, including business, operational, digital, technology, information management, finance, procurement, legal, change and assurance specialists.

The Project Officer is critical to ensuring that program information is accurate, current and visible; governance activities are well coordinated; and agreed actions and decisions progress within required timeframes. The successful candidate will be organised, adaptable and able to produce concise, decision-ready materials in a complex cross-Court environment.

Key Responsibilities and Duties

• Provide day-to-day coordination and administrative support to the Senior Program Manager and R&T workstream leads.
• Maintain the integrated program plan, roadmap, milestone schedule and supporting workstream information, ensuring dependencies, sequencing and delivery dates are accurately recorded.
• Maintain program registers, including risks, issues, assumptions, dependencies, actions, decisions, changes and lessons learned.
• Monitor actions, milestones and deliverables across the Program, follow up responsible officers and elevate emerging delays, blockers or exceptions.
• Coordinate governance meetings, including scheduling, agendas, papers, presentations, minutes, action registers and decision records.
• Develop concise and accurate governance packs, status reports, briefing materials and executive correspondence for the Program Board, Steering Committee and advisory bodies.
• Coordinate the collection and validation of program information from workstream leads, operational teams, corporate areas and delivery partners.
• Support program financial management by maintaining budget records, forecasts, commitments, actual expenditure and variance information in consultation with Finance and responsible officers.
• Maintain benefits, outcomes and performance information, including baselines, measures, evidence and progress against approved program objectives.
• Support change control by documenting proposed changes to scope, schedule, cost, resources and delivery approach and ensuring they are progressed through the appropriate governance process.
• Maintain controlled program records, templates and document repositories in accordance with information-management, privacy and security requirements.
• Identify opportunities to improve processes, reporting quality, information management and team efficiency.
• Communicate with stakeholders across geographically dispersed Court, operational and technology teams to ensure priorities, responsibilities and deadlines are understood.
• Provide flexible coordination support across workstreams and assist with capability or capacity gaps as program priorities evolve.

Selection Criteria

• Project coordination: Demonstrated ability to coordinate projects or programs in a complex environment, including maintaining plans, milestones, actions and delivery records.
• Governance and reporting: Experience preparing accurate, concise and decision-ready governance papers, status reports, briefings, minutes and executive presentations.
• Planning and control: Demonstrated ability to maintain RAID registers, decision logs, dependencies, change records and other project-control artefacts.
• Organisation and prioritisation: Strong administrative and organisational skills, with excellent attention to detail and the ability to manage competing priorities and deadlines.
• Stakeholder engagement: Highly developed written and verbal communication skills, with demonstrated ability to work collaboratively with diverse business, operational, technical and executive stakeholders.
• Analysis and problem solving: Ability to analyse program, schedule, financial and performance information; identify emerging issues; and support evidence-based recommendations.
• Initiative and adaptability: Demonstrated ability to work under broad direction and independently, exercise sound judgement and respond constructively to changing program requirements.
• Digital working environment: Demonstrated experience working effectively with geographically dispersed, multidisciplinary teams using contemporary collaboration and project-management tools.
• Experience working within a PMO, digital transformation, technology or service-modernisation program.
• Familiarity with Agile and traditional project-delivery methods.
• Experience supporting project budgets, forecasts, benefits tracking or procurement activities.
• Experience with Microsoft 365 tools, including Excel, PowerPoint, SharePoint, Teams and project-planning or reporting applications.
• Understanding of Australian Government governance, records-management or Digital Service Standard requirements.

Other Requirements

Relevant industry experience or certifications (CAPM, PRINCE2 Foundation or equivalent) would be well regarded.

Applications close on Monday 5 October 2026 at 11:30pm (AEST).

Contact Officer

For more information contact Kurian George, Senior Program Manager – Recording & Transcription Program, by email [e-mail].

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

• Australian citizenship – the successful applicant must hold Australian citizenship.
• Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
• Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

Artificial Intelligence (AI) in recruitment

Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised. Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience.

For more information, see: Principles for candidate use of AI in Recruitment

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.