Project Manager / Workstream Lead

University of Sydney; Sydney; On-site; AUD 152,000 - 160,000; Full time

Job summary

The University of Sydney is seeking an experienced Workstream Lead to drive a high-impact data governance and privacy workstream within the Privacy and Resilience Program. You will coordinate discovery, governance and remediation across Microsoft 365 environments and collaborate with stakeholders to strengthen privacy practices.

With 8–10+ years in project management and a strong understanding of information governance, you will influence delivery across decentralised teams and ensure outcomes

Qualifications

• 8–10+ years project management experience.
• Microsoft 365 implementations or remediation programs desirable.
• Experience leading complex projects or workstreams in data governance, information management, privacy or risk management.
• Strong understanding of data management principles, including information governance, ownership, retention and privacy risk.
• Proven ability to coordinate technical delivery while engaging business stakeholders.
• Experience in complex, decentralised organisations with multiple stakeholder groups.
• Tertiary sector experience is highly desirable.
• Experience with Microsoft Visio and data scanning technologies will be highly regarded.

Responsibilities

• Plan and lead workstream responsible for identifying, assessing and remediating data stored across Microsoft 365 staff environments including Outlook and OneDrive.
• Lead the delivery of a workstream within the Privacy and Resilience Program, ensuring outcomes are achieved on time and to a high standard.
• Coordinate data discovery and remediation activities to identify and reduce large volumes of personal sensitive information held across University systems.
• Develop plan, methodology and process requirements to scale delivery and activities across enterprise.
• Engage with stakeholders to identify data owners, support retention requirements and embed effective information governance practices.
• Coordinate project activities across technical and business teams, managing priorities, risks, dependencies and reporting.
• Work closely with technical and communications specialists to prepare business, drive adoption and deliver data management and governance initiatives.
• Contribute to the continuous improvement of privacy, operational risk and information governance frameworks across the University.

Skills

Project management

Microsoft 365

Data governance

Information governance

Privacy risk

Stakeholder engagement

Complex organisations

Tools

Visio

Job description

• Full time, fixed term position until Feb 2028
• Lead a high-impact data governance workstream that strengthens privacy, compliance and organisational resilience
• Base Salary $152,045 - $160,430 + 17% superannuation

About the opportunity

An exciting opportunity exists for an experienced Workstream Lead to join the Privacy and Resilience Program, leading a key workstream focused on improving the University's data governance and privacy practices. Working across a complex, decentralised environment, you will drive the delivery of initiatives that identify, assess and reduce privacy risks by coordinating data discovery, governance and remediation activities across the University.

Responsibilities

• Plan and lead workstream responsible for identifying, assessing and remediating data stored across Microsoft 365 staff environments including Outlook and OneDrive
• lead the delivery of a workstream within the Privacy and Resilience Program, ensuring outcomes are achieved on time and to a high standard
• coordinate data discovery and remediation activities to identify and reduce large volumes of personal sensitive information held across University systems
• develop plan, methodology and process requirements to scale delivery and activities across enterprise
• engage with stakeholders to identify data owners, support retention requirements and embed effective information governance practices
• coordinate project activities across technical and business teams, managing priorities, risks, dependencies and reporting
• work closely with technical and communications specialists to prepare business, drive adoption and deliver data management and governance initiatives
• contribute to the continuous improvement of privacy, operational risk and information governance frameworks across the University

About you

• 8–10+ years Project Management experience
• Microsoft 365 implementations or remediation programs desirable
• demonstrated experience leading complex projects or workstreams, ideally within data governance, information management, privacy or risk management
• strong understanding of data management principles, including information governance, data ownership, retention and privacy risk
• proven ability to coordinate technical project delivery while effectively engaging business stakeholders
• experience working within complex, decentralised organisations with multiple stakeholder groups
• tertiary sector experience is highly desirable
• experience with Microsoft Visio and data scanning technologies will be highly regarded

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

Applications Close Sunday 20 September 2026 11:59 PM