Project Manager - AI Tools Rollout

University of New South Wales; Sydney; Hybrid; AUD 111,000 - 166,000; Part time

Job summary

UNSW is seeking a Project Manager for the ChatGPT Edu Rollout to lead planning, coordination and delivery of the university's AI-enabled education initiative.

The role reports to the Program Manager and guides governance, technical implementation and operational readiness across IT, AICC and university divisions. A strong background in large deployments and higher education is required.

Qualifications

• Tertiary qualifications or equivalent experience delivering large enterprise technology projects.
• Proven experience in end-to-end application or SaaS deployments.
• Strong project planning, scheduling and delivery management abilities.
• Experience coordinating cross-functional project teams and technical specialists.
• Ability to manage risks, issues, dependencies and timelines.
• Experience with AI or digital workplace initiatives.

Responsibilities

• Lead day‑to‑day delivery of the ChatGPT Edu rollout per the approved program plan.
• Develop and maintain detailed project plans, schedules and resource plans.
• Coordinate delivery across multiple technical and business workstreams.
• Monitor progress and proactively manage risks, issues and dependencies.
• Ensure deliverables meet quality, time and budget expectations.
• Prepare status reports, dashboards and governance updates.

Skills

Project management

Stakeholder engagement

Risk management

Communication

Governance

Multidisciplinary coordination

Change management

Education

Bachelor’s degree in IT/CS/Business

PM certifications (Prince2/PMBOK)

Job description

At UNSW, we take pride in the broad range and high quality of our teaching programs. Our teaching gains strength and currency from our research activities, strong industry links and our international nature; UNSW has strong regional and...

• Employment Type: 6 month day rate contract – Project Manager – Chat GPT Edu Rollout
• Location: Kensington campus in Sydney NSW (Hybrid Flexible Working) minimum 2 days in the office.

About UNSW:

UNSW is a leading global university with a diverse and talented community committed to purposeful, impactful work. Ranked among the world’s top 50 universities, and a member of Australia’s group of Eight, UNSW is known for excellence in education, research and innovation.

The Project Manager – ChatGPT Edu Rollout is responsible for the successful planning, coordination and delivery of the University's ChatGPT Edu implementation. Reporting to the Program Manager, this role will lead the delivery of the technology rollout, ensuring the platform is deployed securely, efficiently and in accordance with agreed scope, schedule and quality outcomes.

Working closely with technical teams, the AI Competency Centre (AICC), OpenAI, and key business stakeholders across UNSW, the Project Manager will coordinate the activities required to enable ChatGPT Edu for eligible students and staff. The role will oversee project planning, delivery governance, technical implementation, operational readiness and transition to business-as-usual support.

The Project Manager will work collaboratively with organisational change, communications and training teams, while ensuring delivery aligns with the University's AI governance, privacy, cyber security and enterprise architecture requirements.

Accountabilities:

• Lead the day-to-day delivery of the ChatGPT Edu rollout in accordance with the approved program plan.
• Develop and maintain detailed project plans, schedules, milestones, dependencies and resource plans.
• Coordinate delivery across multiple technical and business workstreams to ensure successful implementation.
• Monitor project progress and proactively manage risks, issues, assumptions and dependencies.
• Manage project scope, change requests and delivery priorities in collaboration with the Program Manager.
• Ensure project deliverables are completed to agreed quality, time and budget expectations.
• Build effective working relationships with project stakeholders across IT, the AI Competency Centre, and University divisions.
• Coordinate project activities with technical leads, business representatives and vendor resources.
• Facilitate project workshops, planning sessions and implementation meetings.
• Prepare regular project status reports, dashboards and steering committee updates.
• Escalate risks, issues and decisions to the Program Manager as appropriate.
• Coordinate project activities to support governance approvals across privacy, cyber security, enterprise architecture and AI governance.
• Ensure project documentation is maintained in accordance with PMO standard
• Support audit, assurance and project reporting requirements.
• Monitor compliance with University policies, standards and project governance processes.
• Coordinate implementation activities with change and communication plans.
• Ensure training activities are aligned with deployment milestones.
• Monitor implementation readiness and resolve delivery issues impacting rollout.
• Support adoption monitoring during implementation and early operational phases
• Ensure hazards and risks psychosocial and physical are identified and controlled for tasks, projects, and activities that pose a health and safety risk within your area of responsibility.

Who you are:

• Tertiary qualifications and/or significant demonstrated experience delivering large enterprise technology implementation projects.
• Proven experience managing end-to-end application or SaaS platform deployments.
• Strong project planning, scheduling and delivery management skills.
• Experience coordinating multidisciplinary project teams and technical specialists.
• Demonstrated ability to manage project risks, issues, dependencies and delivery timelines
• Experience working within structured project governance frameworks
• Excellent stakeholder engagement and communication skills and the ability to adapt in a diverse environment and range of competing stakeholders.
• Strong organisational and coordination skills with attention to detail.
• Experience preparing project reporting for governance forums and senior stakeholders.
• Experience delivering AI or digital workplace initiatives.
• Experience within higher education or other large, complex organisations.
• Exceptional communication and facilitation skills.
• Advanced industry certifications including Prince2 and/or PMBOK or equivalent, is desirable.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

More Information: https://www.jobs.unsw.edu.au/

Applications close: Wednesday 9th of September at 11.30pm

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment