Project Management Office Coordinator - Governance

Commonwealth Scientific and Industrial Research Organisation; Melbourne; On-site; AUD 90,000 - 140,000; Full time

Job summary

CSIRO, Australia's national science agency, is seeking a Project Management Office Coordinator to strengthen governance, risk management and assurance across its capital works portfolio. Reporting to the Manager, Project Management Office, you will coordinate assurance activities, provide expert governance advice and support planning and delivery of complex infrastructure projects and programs.

You will work closely with project managers, executives and corporate stakeholders to ensure projects

Qualifications

• Bachelor’s degree in project management, engineering, construction management, business, or related discipline.
• Experience applying governance, risk and assurance frameworks to capital works projects.
• Proven use of project management tools and delivery of capital works programs.
• Strong written/verbal communication and stakeholder management.
• Ability to lead and coordinate a small team.

Responsibilities

• Lead governance and assurance frameworks, processes and reporting for capital works programs.
• Monitor performance, risk, cost and schedule to identify issues and support decisions.
• Coordinate internal audits, health checks, assurance reviews and gateway reviews.
• Engage external specialists for assurance activities and reviews.
• Develop tools, templates and systems that support planning and governance.
• Provide evidence-based reports and recommendations to senior leaders.

Skills

Governance

Risk management

Project controls

Stakeholder management

Team leadership

Education

Bachelor’s degree in project management or related discipline

Tools

MS Project

Primavera P6

Job description

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Company: CSIRO

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation .

Role highlights

• Lead governance and assurance across CSIRO's national capital works portfolio
• Provide strategic oversight of governance, risk management and assurance activities for complex infrastructure programs
• Join Australia's national science agency and help enable world-class research facilities

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

CSIRO's Business and Infrastructure Services (CBIS) team manages a diverse national property portfolio that supports some of Australia's most significant scientific research facilities.

We are seeking a Project Management Office Coordinator to strengthen governance, assurance and project controls across CSIRO's capital works portfolio. Reporting to the Manager, Project Management Office, you will provide expert advice on governance, risk and assurance, coordinate assurance activities and reviews, and support the planning and delivery of complex infrastructure projects and programs.

Working closely with project managers, executives and corporate stakeholders, you will help ensure projects are delivered with strong governance, effective oversight and alignment to organisational and regulatory requirements.

Your high-level duties will include

• Leading the establishment and implementation of governance and assurance frameworks, processes and reporting for capital works programs.
• Monitoring project performance, risk, compliance, cost and schedule indicators to identify emerging issues and support informed decision-making.
• Coordinating internal audits, health checks, assurance reviews, benefits realisation reports and project governance assessments etc.
• Managing external gateway reviews and independent assurance activities, including engagement of specialist consultants.
• Developing and implementing tools, templates and systems that support project planning, governance and delivery.
• Providing evidence-based advice, reports and recommendations to senior leaders and executive stakeholders.
• Supporting system improvement and program-level planning by identifying delivery risks, dependencies and constraints.
• Contributing to continuous improvement initiatives that strengthen project delivery capability across the organisation.

Location : Melbourne (Clayton) or Canberra (Black Mountain) preferred, with other CSIRO locations considered.

Reference : 104374

As the successful candidate, you will bring

• Relevant bachelor’s degree in project management, engineering, construction management, business, or a related discipline, and relevant experience in capital works project governance, assurance, project controls or program delivery.
• Demonstrated expertise in applying project controls (cost, schedule and risk management), together with governance and assurance frameworks, audit and review methodologies, to support the effective planning and delivery of capital works projects.
• Demonstrated experience in the effective use of project management tools, systems and strategies and delivery of capital works projects or programs.
• Well-developed written and verbal communications and stakeholder management skills to build and maintain strong working relationships, and the capability to support change across user groups and the organisation.
• Ability to effectively lead, support, and coordinate a small team to achieve shared goals through clear communication, accountability, and collaboration.
• A history of professional and respectful behaviours and attitudes in a collaborative environment.
• Demonstrated experience coordinating gateway reviews and assurance functions.
• Relevant certification in project or program management, risk management, internal audit or assurance, such as PRINCE2, PMP, MSP, MoR or an equivalent recognised certification.

Support and workplace adjustments

We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.

Life at CSIRO and flexible work arrangements

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Applications for this position are open to Australian Citizens only.

The successful candidate will be required to obtain and maintain a security clearance at the Baseline level.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy .