Project Management Office Coordinator

Ventia; Melbourne; On-site; AUD 110,000 - 140,000; Full time

Job summary

CSIRO’s CBIS team seeks a Project Management Office Coordinator to provide financial governance, reporting and portfolio coordination across CSIRO's capital works program. You will monitor performance, support funding decisions and coordinate approvals in a complex project portfolio.

Reporting to the Manager, PMO, you will develop dashboards, advise stakeholders, oversee funding processes and drive improvements across the capital works portfolio in Melbourne.

Qualifications

• Degree in finance, commerce, business, project management or related discipline.
• Experience in financial and budget management, ideally within capital works or portfolio environments.
• Strong analytical skills with ability to interpret financial information and identify risks.
• Experience preparing reports, dashboards and governance papers for senior decision-makers.
• Knowledge of financial governance, funding approval processes, internal controls and compliance.

Responsibilities

• Provide advice on financial planning, funding and governance for capital works projects.
• Monitor portfolio performance, budgets, forecasts and expenditures for informed decisions.
• Prepare executive reports, dashboards and governance papers for senior stakeholders.

Skills

Financial acumen

Stakeholder engagement

Analytical thinking

Independent work

Education

Bachelor's degree in Finance/Commerce/Business/PM

Tools

Excel

Power BI

Job description

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

Role highlights

• Lead financial oversight and reporting across CSIRO's capital works portfolio
• Drive funding governance, performance monitoring and executive reporting

Join Australia's national science agency and support the delivery of critical research infrastructure

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity

CSIRO's Business and Infrastructure Services (CBIS) team manages a diverse national property portfolio that supports some of Australia's most significant scientific research facilities.

We are seeking a Project Management Office Coordinator to provide financial governance, reporting and portfolio coordination across CSIRO's capital works program. Reporting to the Manager, Project Management Office, you will play a key role in monitoring program performance, supporting funding and investment decisions, coordinating capital funding approvals and strengthening financial governance across a complex project portfolio.

Working closely with project managers, finance teams, executives and key stakeholders, you will provide trusted advice, develop reporting and dashboards, oversee funding approval processes and support continuous improvement initiatives that enhance project and portfolio outcomes across CBIS.

Your high-level duties will include:

• Providing advice and guidance on financial planning, funding and governance requirements for capital works projects and programs.
• Monitoring portfolio performance, budgets, forecasts and expenditure to support informed decision-making.
• Preparing executive reports, dashboards, portfolio analysis, briefing materials and governance papers for senior stakeholders.
• Coordinating capital funding requests, approvals and investment governance processes across the organisation.
• Maintaining funding registers, financial records and reporting systems to support compliance and transparency.
• Identifying financial risks, trends and opportunities that may impact project and program delivery.
• Supporting audits, assurance activities and the implementation of effective financial controls.
• Driving continuous improvement initiatives that strengthen financial and project management systems and practices across the capital works portfolio.

Location

Melbourne (Clayton) preferred, with other CSIRO locations considered.

Reference: 104371

As the successful candidate, you will bring:

• A degree in finance, commerce, business, project management or a related discipline, and/or equivalent relevant experience.
• Experience in financial and budget management, ideally within capital works, infrastructure, project or portfolio environments.
• Strong analytical skills and the ability to interpret financial information, identify risks and provide practical recommendations.
• Experience preparing high-quality reports, executive briefings, dashboards and governance papers for senior decision-makers.
• Knowledge of financial governance, funding approval processes, internal controls and compliance requirements.
• Well-developed stakeholder engagement and communication skills, with the ability to influence outcomes across a broad range of stakeholders.
• Demonstrated ability to work independently in a complex environment while managing competing priorities.

• Relevant certification in finance, project management, risk management, such as PRINCE2, PMP, MSP, MoR or an equivalent recognised certification.

A collaborative and professional approach consistent with CSIRO's values.

For full details about this role, and other criteria, please review the Position Description.

Support and workplace adjustments

We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Applications for this position are open to Australian Citizens only.

The successful candidate will be required to obtain and maintain a security clearance at the Baseline level.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.