Project Coordinator (Trades)

Mcmservices; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

McMahon Services in Dry Creek, SA, is seeking a motivated Project Coordinator – Building Services (Trades) with 2–3+ years' experience to join our Building & Construction team.

You will coordinate tenders, manage project compliance and day-to-day administration, including invoicing, progress claims and EOM reporting. You'll also help improve processes with AI-assisted tender reviews and streamlined procedures, with a clear pathway to Project Manager as you develop.

Qualifications

• 2–3+ years' experience in project coordination, contracts administration or construction administration.
• Ability to coordinate tenders, manage project compliance and day-to-day administration.
• Strong written and verbal communication skills with attention to detail.
• Comfortable using technology and AI-assisted workflows to improve processes.
• Current Construction Industry White Card and Australian working rights.

Responsibilities

• Coordinate tender activities, documentation and submission requirements.
• Own and run weekly tender meetings, including agendas, actions and follow-ups.
• Coordinate AI-assisted tender reviews and check documentation for accuracy.
• Assist with reviewing RFQs, RFTs, scopes of work and tender requirements.
• Maintain tender registers, project records and compliance documentation.
• Coordinate licences, renewals, inductions and site access requirements.
• Manage client compliance portals and associated documentation.
• Assist with invoicing, progress claims and supporting documentation.
• Support End of Month (EOM) reporting, cost tracking and financial administration.
• Assist with purchase orders, variations and project cost monitoring.
• Support Project Managers with reporting, procurement and project coordination.
• Liaise with clients, subcontractors, suppliers and internal stakeholders.
• Follow up outstanding actions, manage deadlines and identify process improvements.

Skills

Project coordination

Administration

Time management

Communication

Attention to detail

AI workflows

Education

Certificate IV in Building & Construction or Project Management

Tools

Pronto ERP

SharePoint

Microsoft 365

Job description

McMahon Services is looking for a motivated and organised Project Coordinator – Building Services (Trades) to join our Building & Construction team at Dry Creek.

This is a great opportunity for someone with 2–3+ years' experience in project coordination, contracts administration or construction administration who is ready to take on greater responsibility.

You'll coordinate tenders, manage project compliance and support commercial activities, including invoicing, progress claims and End of Month (EOM) reporting. You'll also help improve how the team works through AI-assisted tender reviews and streamlined processes.

We're looking for someone who communicates confidently, takes ownership and has a genuine interest in progressing into Project Management.

For the right candidate, this role offers a clear pathway to Project Manager as your experience and capability develop.

About McMahon Services

McMahon Services is one of Australia's largest privately owned construction, industrial and environmental services organisations, employing more than 1,300 people across Australia.

Our Building & Construction team delivers diverse commercial construction, Defence, maintenance and building services projects, offering opportunities to develop your skills and build a long-term career.

About the Role

Working closely with our Building Services team, you'll take ownership of tender coordination, project compliance and day-to-day project administration.

A key responsibility will be running weekly tender meetings, managing agendas, following up actions and keeping the team accountable to deadlines.

You'll also coordinate our AI-assisted tender review process, using tools such as Compass and Claude to review tender information, identify key requirements and ensure documentation is accurate.

Alongside this, you'll support Project Managers with invoicing, claims, EOM reporting, compliance and general project coordination, gaining valuable exposure to the commercial side of project delivery.

What You'll Do

• Coordinate tender activities, documentation and submission requirements.
• Own and run weekly tender meetings, including agendas, actions and follow-ups.
• Coordinate AI-assisted tender reviews and check documentation for accuracy.
• Assist with reviewing RFQs, RFTs, scopes of work and tender requirements.
• Maintain tender registers, project records and compliance documentation.
• Coordinate licences, renewals, inductions and site access requirements.
• Manage client compliance portals and associated documentation.
• Assist with invoicing, progress claims and supporting documentation.
• Support the End of Month (EOM) process, including reporting, cost tracking and financial administration.
• Assist with purchase orders, variations and project cost monitoring.
• Support Project Managers with reporting, procurement and project coordination.
• Liaise with clients, subcontractors, suppliers and internal stakeholders.
• Follow up outstanding actions, manage deadlines and identify process improvements.
• Attend project sites when required.

What You'll Bring

• 2–3+ years' experience in project coordination, contracts administration or site administration within construction, trades or building services.
• Strong administration, organisation and time-management skills.
• Confidence running meetings, coordinating actions and following up deadlines.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to review technical and client-facing documentation for accuracy.
• Comfortable using technology and interested in learning AI-assisted workflows.
• Ability to manage multiple priorities and work independently.
• Strong stakeholder management and problem-solving skills.
• Good Microsoft Office skills.
• Current Construction Industry White Card and willingness to attend site.
• Full Australian working rights and availability to work from Dry Creek.
• Genuine interest in progressing into Project Management.

What Will Set You Apart

• Tendering or estimating experience, including RFQs, RFTs and pricing schedules.
• Experience with invoicing, progress claims, EOM reporting or project cost administration.
• Experience using Pronto or a similar ERP system.
• Familiarity with Ventia, Defence, SAPN or similar client compliance portals.
• Background in commercial building, carpentry, fit-out or minor works.
• Strong SharePoint and Microsoft 365 skills.
• Certificate IV in Building & Construction or Project Management, or working towards one.
• Experience supporting a small project team and working independently.
• Experience using AI tools to improve project or administrative processes.

Why Join McMahon Services?

• Clear pathway to Project Manager for the right candidate.
• Take ownership of tender coordination and project processes.
• Work closely with experienced Project Managers and construction professionals.
• Gain exposure to tendering, estimating, commercial processes and project delivery.
• Develop your understanding of project financials, invoicing, claims and EOM reporting.
• Help improve team processes through technology and AI-assisted workflows.
• Join a supportive team where initiative and new ideas are valued.
• Access ongoing development through the MAC Learning Academy.
• Build a long-term career within McMahon Services.

At McMahon Services, we embrace diversity and inclusion as fundamental values. We believe that a diverse workforce fosters innovation, creativity and a deeper understanding of the communities we serve. We are committed to creating an inclusive environment where all employees feel valued, respected and empowered to contribute their unique perspectives and talents. We encourage applications from people of all backgrounds, identities and experiences.