Project Coordinator, Tech Ops at CSL

CSL; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

CSL Behring in Melbourne is seeking a Project Coordinator, Tech Ops to support IPTs and cross-IPT activities in planning and executing capital and operating projects on site. You will manage POs, contracting, budgeting, forecasting, and reporting, partnering with external vendors and internal stakeholders to ensure compliant, timely delivery.

The role requires a scientific background, strong Excel/PowerPoint skills, and experience in procurement or financial administration in regulated

Qualifications

• A scientific background with business processes and financials exposure; degrees in Business Administration or Finance are welcome.
• 2-5 years of experience in business operations, project coordination, procurement or financial administration in regulated environments.
• Experience with contracting processes and strong Excel/PowerPoint skills.

Responsibilities

• Manage end-to-end processing of Professional Service and Consultant purchase orders and related TechOps contracting activities, ensuring timely PO creation and cost allocation.
• Support CapEx and OpEx planning, aligning with budget and forecast cycles and updating Clarity where needed.
• Partner with cost center managers and IPT leads to align expenses with budget forecasts.
• Contribute to Tier Meetings by presenting OpEx/CapEx updates and contracting topics; guide new business operations initiatives.
• Interface with external partners and Contracting, CDMO & CRO teams to ensure compliant sourcing and onboarding of resources for IPTs.

Skills

Scientific background

Excel

PowerPoint

Fluent English

Procurement experience

Project coordination

Contracting process

Education

Bachelor/Master/PhD in Life Sciences or Engineering

Tools

Ariba

Clarity PPM

SAP

BPC

Job description

Project Coordinator, Tech Ops – CSL – Melbourne, VIC, AU

Full time on site.

The Project Coordinator, Tech Ops supports our Integrated Project Teams (IPTs) and cross-IPT activities in the planning and execution of capital and operational projects. As a central business operations partner, the role brings together financial and contracting management across the Tech Ops portfolio – covering purchasing and contracting execution, CapEx and OpEx planning, standardized reporting and the coordination of internal stakeholders and external partners. In doing so, it ensures projects are delivered efficiently and transparently, in line with budget, forecast, and compliance requirements. You will not lead a single project, but enable many. The position reports to the Business Operations Lead in Tech Ops.

Main Responsibilities and Accountabilities

• Manage the end-to-end processing of Professional Service and Consultant purchase orders and the related TechOps OpEx and CapEx contracting activities, ensuring timely creation and management of Purchase orders, accurate cost allocation across cost centers and projects, support invoice approvals, and adherence to established processes via the appropriate business service channels.
• Small Investment TechOps CapEx coordination: Support IPT leads and requesters in preparing and aligning CapEx requests, keep the Small Investment CapEx buckets in Clarity up to date. Ensuring capital TechOps projects are executed in line with overall project delivery & portfolio objectives.
• Partner with cost center managers and functional line management to support expense planning and ensuring alignment with budget and forecast cycles.
• Contribute to Tier Meetings by presenting updates on OpEx, CapEx, contracting topics, and provide guidance on new business operations initiatives.
• Act as a key interface for external partners and the Contracting, CDMO & CRO teams, supporting contract progression and the efficient sourcing and onboarding of resources for IPT teams, while ensuring compliance with legal and procurement standards and alignment on standardized forecasting approaches.

Your skills and experience

Essential

• A scientific background – Bachelor, Master or PhD in Life Sciences, Natural Sciences or Engineering – combined with a strong interest in business processes and financials and first practical experience in this area. Degrees in Business Administration or Finance with relevant exposure are equally welcome.
• Highly self-motivated and proactive: you reach out to stakeholders on your own initiative, take ownership and drive topics to closure without being managed through them. The willingness and confidence to question established ways of working and to define new processes – and the pragmatism to make them work in practice.
• 2-5 years of experience in business operations, project coordination, project management, procurement or financial administration, ideally in pharma, biotech or a comparable regulated environment.
• Solid financial and operational acumen: comfortable with budgets, forecasts, cost center and WBS logic, and able to explain variances clearly to non-finance stakeholders.
• Experience with the contracting process.
• Advanced Excel skills and the ability to turn data into a clear message in PowerPoint for senior leadership. Structured, accurate and reliable, with a compliance mindset; you keep many parallel requests moving and communicate confidently with senior stakeholders across sites and time zones. Comfortable operating in ambiguous environments, taking informed decisions, learning quickly from experience, asking the right questions to improve processes and decision-making. Fluent in English (written and spoken); German is an advantage.

Desirable

• Experience with a project portfolio management tool (e.g. Clarity PPM) and with procurement platforms such as Ariba.
• Understanding of GMP/GxP-regulated environments and exposure to CDMO or CRO collaborations.
• Familiarity with planning and consolidation tools (e.g. SAP, BPC), capital investment or contingent workforce processes.

About CSL Behring

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives. CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries. To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.

Our Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.

You Belong at CSL

At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future. To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging

Equal Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.