Project Coordinator-Prefabrication & Integration PMO

Eaton HK; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Eaton ANZ Electrical Sector in Australia is hiring a Project Coordinator for Prefabrication & Integration PMO. You will support the PM and Project Engineer(s) in coordinating complex modular assemblies from setup to closeout.

Based in Australia, you will manage SAP-based workflows, procurement, milestones, logistics, and cost tracking, while collaborating across internal teams and suppliers to ensure on-time project delivery.

Qualifications

• Trade, diploma or degree in Business Admin, Project Management, Supply Chain or related discipline.
• At least two years' experience in project coordination, procurement administration or operations support.
• Experience with SAP Project Systems and Materials Management.
• Proficient in Microsoft Office; MS Project, SharePoint, Visio and Adobe Acrobat desirable.

Responsibilities

• Deliver project coordination and operational support per the PMO delivery model.
• Assist PM and Project Engineers with project setup, kick-off readiness and baseline administration.
• Create purchase requisitions and purchase orders in SAP for fabricators, vendors and subcontractors.
• Manage and track internal equipment and external supplier milestones for on-time delivery.
• Expedite long-lead materials and fabrication milestones with suppliers.
• Assist in tracking financial baselines, monthly cost commitments and expenditures.
• Prepare and verify invoice milestones and monitor customer payments.
• Coordinate goods receipting for manufacturing milestones and subcontractor services.
• Collect and archive proof of delivery for equipment and project sites.
• Assist with transport logistics, freight, and site delivery notices.
• Maintain project schedules, progress trackers and issue logs for reviews.
• Coordinate with document controllers to ensure handover documentation is complete.
• Support site coordination activities including inductions and site access forms.
• Follow through on closeout processes, close POs and resolve supplier payment discrepancies.

Skills

Project coordination

Communication skills

Organisational skills

Analytical thinking

Attention to detail

Education

Business Administration / Project Management

Tools

SAP Project Systems

SAP Materials Management

Microsoft Project

SharePoint

Visio

Adobe Acrobat

Job description

Project Coordinator-Prefabrication & Integration PMO

If you desire to be part of something special, to be part of a winning team, to be part of a fun team – winning is fun. We are looking forward to a Project Coordinator - Prefabrication & Integration PMO in Eaton’s ANZ Electrical Sector, based in Australia.In Eaton, making our work exciting, engaging and meaningful; ensuring safety, health and wellness; and being a model of inclusion and diversity are embedded in who we are — in our values, our vision and our clearly defined aspirational goals.

The Project Coordinator serves as the central operational and commercial support resource dedicated to the Prefabrication and Integration Project Management Office. The primary function of this role is to support the Project Manager and Project Engineer(s) in coordinating the execution of complex packaged solutions, modular assemblies, and integrated switchrooms from initial project setup through final closeout.

Operating across multiple internal departments, third-party fabrication partners, key component suppliers, and site service teams, the Project Coordinator manages purchase order creation, goods receipting, milestone tracking, logistics coordination, and financial month-end administration to ensure seamless project delivery. The Project Coordinator owns the responsibility for managing the assigned projects in Eaton's Enterprise Resource Planning tool (SAP) throughout the project lifecycle -- initiation, maintenance, and closeout.

What you’ll do

• Deliver project coordination and operational support in accordance with the Project Management Office Delivery Model.
• Assist the Project Manager and Project Engineer(s) with complete project setup, kick-off readiness, baseline administration, and maintenance of project folders and systems.
• Create purchase requisitions and purchase orders in Enterprise Resource Planning systems (SAP) for third-party fabricators, equipment vendors, and site subcontractors.
• Manage and track free‑issued internal equipment and components shipped to external equipment manufacturing facilities and third-party fabrication yards to ensure on‑time and complete delivery.
• Expedite long‑lead materials and fabrication milestones with suppliers, maintaining updated delivery status logs.
• Assist the Project Manager in tracking financial baselines, monthly cost commitments, and project expenditure against approved budgets.
• Prepare and verify invoice billing milestone supporting documentation, ensuring timely customer invoicing and tracking customer payment status.
• Coordinate goods receipting for manufacturing and external fabrication milestones and subcontractor services within the appropriate timeline of completed work.
• Collect, verify, and archive proof of delivery documentation for equipment packages delivered to manufacturing locations and external fabrication facilities, as well as customer project sites.
• Assist in organizing transport logistics, freight booking, site delivery notices, and specialized transport documentation alongside logistics teams.
• Maintain and update project schedules, progress trackers, and issue logs to support weekly operational reviews and fortnightly project status reports.
• Coordinate with document controllers and project engineers to ensure all factory test records, manuals, and compliance documentation are collated for handover packages.
• Support site coordination activities, including booking induction appointments, submitting site access forms, and dispatching site tools or replacement items.
• Follow through on project closeout processes, closing open purchase orders, resolving supplier payment discrepancies, and finalizing archiving per company procedures.

Qualifications:

• Trade, diploma or degree qualification in Business Administration, Project Management, Supply Chain, Logistics or a related discipline, or equivalent relevant industry experience.
• At least two years of experience in project coordination, procurement administration or operations support within an electrical, manufacturing, construction or technical environment.
• Experience with manufacturing, fabrication, modular packaging or multi‑vendor equipment coordination is highly regarded.
• Hands‑on experience with enterprise resource planning systems, preferably SAP Project Systems and Materials Management.
• Understanding of procurement workflows, purchase orders, invoicing, goods receipting and project cost administration.
• Intermediate to advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint; experience with Microsoft Project, SharePoint, Visio and Adobe Acrobat is desirable.
• Strong written and verbal communication skills, with the ability to work effectively across internal teams, suppliers and other stakeholders.
• Excellent organisation, prioritisation and multitasking skills, with the ability to work accurately under tight project deadlines.
• High attention to detail, confidence working with numerical data and a logical approach to problem‑solving.
• A collaborative, customer‑focused approach, with strong initiative, ownership and the ability to work autonomously while supporting a broader project team.
• Commercial awareness and an interest in developing toward broader project management responsibilities.