Project Coordinator - Dashboard & Reporting

ASC Pty Ltd; City Of Cockburn; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work

Extra leave up to 10 days

Parental leave

Childcare subsidies

Wellbeing initiatives

Professional development

Diversity & inclusion

Discounts

Job summary

ASC is Australia’s submarine company delivering life extension programs and sustaining critical defence assets. Reporting to the Project Manager - SSN, this role contributes to the planning, reporting and performance management of the SSN Sustainment Program.

You will develop project dashboards and analyse performance data using Power BI, SharePoint and Primavera P6, enabling informed decision-making across a complex program. A proactive approach and strong communication are essential.

Qualifications

• 2-3 years' experience in project coordination, project controls, scheduling or reporting.
• Experience with project performance data and reporting systems.
• Knowledge of Primavera P6 scheduling principles is desirable.

Responsibilities

• Develop and maintain project dashboards, reports and performance metrics using Power BI, SharePoint and related systems.
• Support project planning, scheduling and project controls activities, including schedule tracking and reporting.
• Prepare and coordinate live, weekly, monthly and executive-level project reporting and presentations.
• Monitor project performance, milestones, risks and deliverables, providing timely reporting to stakeholders.
• Maintain project documentation and recording in governance-aligned repositories.
• Collaborate with project teams to gather reporting requirements and support delivery.
• Contribute to continuous improvement of reporting, data management and project controls processes.

Skills

Project coordination

Stakeholder engagement

Analytical ability

Education

Bachelor's degree

Tools

Primavera P6

Power BI

SharePoint

Excel

Job description

ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We are expanding to maintain US and Australian Virginia Class submarines, and we will jointly build and maintain the nation’s AUKUS nuclear-powered submarines - the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

Reporting to the Project Manager - SSN, this role offers the opportunity to contribute to one of Australia's most significant defence programs by supporting the planning, reporting and performance management of the SSN Sustainment Program.

Working closely with project managers, planners and key stakeholders, you will play an important role in developing project dashboards, analysing project performance data and supporting project controls activities. Leveraging tools such as Power BI, SharePoint and Primavera P6, you will help provide the insights and reporting that enable effective decision-making across a complex and high-profile program.

Responsibilities

• Develop and maintain project dashboards, reports and performance metrics using Power BI, SharePoint and related project management systems.
• Support project planning, scheduling and project controls activities, including schedule tracking, reporting and analysis using Primavera P6.
• Prepare and coordinate live, weekly, monthly and executive-level project reporting and presentations.
• Monitor project performance, milestones, risks and key deliverables, providing accurate and timely reporting to stakeholders.
• Maintain project documentation, reporting repositories and records in accordance with governance requirements.
• Collaborate with project teams and support functions to gather reporting requirements and support project delivery.
• Contribute to continuous improvement initiatives across reporting, data management and project controls processes.

About You

You are an organised and analytical project professional with around 2-3 years' experience in project coordination, project controls, scheduling or reporting within a complex project environment.

You have experience working with project schedules, project performance data and reporting systems, with working knowledge of Primavera P6, Power BI and SharePoint. You enjoy working with data, have strong attention to detail and can translate information into meaningful insights that support project decision-making.

You will also bring:

• Experience supporting project reporting, project controls or scheduling activities.
• Working knowledge of Primavera P6 scheduling principles and practices.
• Experience using Power BI to develop or maintain dashboards and reports.
• Working knowledge of SharePoint and document management systems.
• Strong stakeholder engagement and communication skills.
• Advanced Microsoft Excel skills and strong analytical capability.
• A proactive, collaborative approach and a commitment to quality outcomes.

This role requires a current National Police Clearance, an Australian Defence Security Clearance and an ability to access protected US defence technology. Your eligibility for this role is dependent on you obtaining and maintaining such clearances and approvals.

Whilst ASC will accept all applications for this role, as this role requires an ability to access protected US defence technology, applicants holding nationality of certain foreign countries will not be eligible.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

ASC’s 3,000-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company works on Australia’s conventionally armed, nuclear-powered submarines (Virginia and AUKUS) and the Collins Class submarine. Office locations include South Australia and Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.

Apply today for a career with a deeper purpose.

Early applications are encouraged as shortlisting may commence immediately.