Project Coordinator

T-Net British Columbia; Victoria; On-site; AUD 75,000 - 95,000; Full time

Job summary

A technology solutions firm is seeking a Project Coordinator in Victoria, Australia. The role involves managing project tasks, maintaining documentation, and ensuring projects are completed on time and within budget. The ideal candidate will have a relevant post-secondary degree, project management certification, and experience with Microsoft applications. This position offers a supportive environment for collaboration and innovation.

Qualifications

• Post-secondary degree or diploma in Computer Science, Business or IT related discipline.
• Project Management certification is an asset.
• Intermediate to advanced knowledge of Microsoft applications.

Responsibilities

• Assist with planning and implementation of IT projects.
• Establish and maintain project documentation.
• Schedule and coordinate workshops and meetings.
• Prepare project schedules and updates.
• Coordinate resource and vendor activities.

Skills

Project Management

Communication

Microsoft Office Suite

Problem-solving

Collaboration

Education

Post-secondary degree in Computer Science or IT-related discipline

Project Management certification (PMP/CAPM)

Tools

Microsoft Project

Job description

The role performs a comprehensive range of project coordination activities in support of IT Projects and is responsible for managing and coordinating multiple project tasks simultaneously. This role involves managing and coordinating project activities to help ensure that projects are delivered on time and on budget. This position is responsible for providing regular reports on project and resource updates.

Scope and Tasks:

• Assist the Director, Managers and Project Managers with the planning and implementation of IT projects and responding to day-to-day communications as required.
• Establish and maintain confidential, comprehensive project documentation including budgets, schedules, issue/action logs, risk registers, project reports, status updates and sustainment handover.
• Schedule, coordinate, attend, and publish minutes for workshops and meetings.
• Assist in the procurement of services and materials.
• Prepare the development of project schedules, updating and reporting progress of the projects on a regular basis for the Project Managers.
• Follow processes to ensure project is aligned with corporate governance policies.
• Create, introduce or recommend new ideas or processes that will increase productivity and improve work quality and performance.
• Coordinate resource and vendor activities, including time tracking.
• Enter and process purchase orders, change orders and facilitate invoice approvals.
• Establish and maintain document repositories.

Education and Experience:

• Post-secondary degree or diploma in Computer Science, Business or an IT related discipline would be an asset.
• Project Management certification would be an asset (PMP/CAPM).
• Project and/or administrative experience in IT, with intermediate to advanced working knowledge of Microsoft applications such as Word, Excel, PowerPoint, Outlook, and Project.
• Experience with tracking program and project issues, risks and changes.
• Experience with project financials would be an asset.
• Demonstrated ability to follow through on commitments and acknowledging and assuming responsibility for work, actions and decisions.
• Demonstrated ability to apply original and innovative thinking to produce new ideas and create innovative solutions.
• Takes the initiative to acquire new knowledge and learn new skills; finds opportunities in ambiguity; can adapt to change and takes action to encourage others to change.
• Demonstrated ability to foster positive and collaborative relationships with all stakeholders, building trust through goal alignment and transparency.
• Demonstrated ability to drive toward results, and ensure high-quality standards and completeness requirements are met.
• Proven commitment to quality.

Company: TEEMA Solutions Group Inc.

Location: Victoria