Project Coordinator

Amazon; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading technology organization in Melbourne is looking for a Project Coordinator to support operational delivery and project management. Responsibilities include planning, organizing team meetings, and ensuring smooth office operations. This role requires excellent multitasking skills and experience in project coordination. Candidates should be proficient in Microsoft Office and possess strong communication abilities.

Qualifications

• 1+ years of project coordination experience.
• Experience managing multiple complex calendars.
• Ability to prioritize competing demands effectively.

Responsibilities

• Plan, execute, monitor, and continuously improve projects.
• Facilitate meetings and manage correspondence.
• Organize files and maintain information systems.
• Create reports and track metrics.
• Manage office operations and coordinate events.

Skills

Project coordination

Event planning

Stakeholder communication

Multitasking

Tools

Microsoft Office (Excel, PowerPoint, Word, Visio, MS Project)

Job description

Overview

AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we're the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain - and we're looking for talented people who want to help.

You'll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You'll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you'll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion.

The Melbourne Data Center Operations team seeking a Project Coordinator to provide holistic support for operational delivery. They serve as a vital bridge between daily office operations and project delivery and the wide array of stakeholders within our business. Combining both administrative oversight and project management responsibilities, they support teams by maintaining schedules, tracking deliverables, preparing a wide variety of communications and simultaneously ensuring smooth office operations through managing supplies, coordinating facilities, and maintaining systems and reports.

They assist in project planning, monitor timelines, prepare documentation, and standard reporting requirements. They handle office coordination, team events, and manage general administrative tasks. This position requires strong multitasking abilities, as they often switch between organizing team meetings, updating project reports, and coordinating with various stakeholders. The role reports into the Cluster Manager and acts as a key support person for both operational teams, project teams, and stakeholder groups. This role requires excellent organizational skills, attention to detail, and the ability to priorities competing demands effectively.

This role is a unique opportunity to work in some of the most exciting data centers in the world. Amazon data centers are large-scale high-density centers where you will be working on changing the face of Cloud technology in the region. You will be working with various stakeholders to coordinate and improve outcomes through collaboration, innovation and simplification.

Key job responsibilities

• Project & Process Management - Planning, execution, monitoring, and continuous improvement of projects and workflows
• Team Coordination & Communication - Facilitating meetings, managing correspondence, and ensuring effective team collaboration
• Document & Calendar Administration - Organizing files, managing schedules, and maintaining information systems
• Technical Development & Support - Learning technical skills, following industry trends, and implementing best practices
• Reporting & Compliance - Creating reports, tracking metrics, and maintaining regulatory compliance
• Administrative & Event Support - Managing office operations, coordinating events, and handling basic financ

Basic Qualifications

• Experience in senior level leadership support, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
• Experience using tools to create, manage, and publish documentation
• Experience coordinating, documenting, and communicating inter-departmental meetings and outcomes
• 1+ years of project coordination experience

Preferred Qualifications

• Experience in managing multiple, competing priorities simultaneously
• Knowledge of Microsoft Office products and applications (Excel, PowerPoint, Word, Visio, and MS Project) at an advanced level

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn’t listed, please contact your Recruiting Partner.