Project Coordinator

Lucid Consulting Australia; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Job summary

Lucid Consulting Australia is seeking a proactive Project Coordinator to support engineering and Defence projects. You will work with Design Managers and project teams to keep activities on track, maintain schedules, and handle reporting and governance.

The role requires 3–5 years in project coordination, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment. Baseline security clearance or eligibility to obtain one is preferred.

Qualifications

• 3–5 years in project coordination or related roles.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Experience managing project schedules and reporting.
• Excellent written and verbal communication.
• Baseline security clearance or eligibility to obtain one.

Responsibilities

• Coordinate project meetings, workshops and reviews, including agendas, minutes and action registers.
• Maintain project schedules, plans, documentation and reporting tools.
• Coordinate communications with clients, subcontractors and internal stakeholders.
• Monitor milestones, actions, risks and issues to keep deliverables on track.
• Support governance, reporting requirements and project dashboards.
• Assist with Deltek setup, invoicing, fee forecasting and budget tracking.
• Support Design Managers with commercial reporting and resource planning.
• Coordinate project logistics (travel, site access, onboarding).
• Identify opportunities to improve processes and templates for consistent delivery.

Skills

MS Office

Excel

Communication

Organisational skills

Baseline security clearance

Tools

Deltek

Power BI

SharePoint

Job description

Think Bold. Build Better. Belong at Lucid.

We’re an employee-owned engineering and advisory firm where Lucid thinking drives progress. Here, you’ll explore new ideas, challenge the status quo, and make a real difference - supported by clear pathways, modern tools, and a culture of innovation.

What this role is all about

We're looking for an organised, proactive and collaborative Project Coordinator to join our team at Lucid, supporting the successful delivery of engineering and Defence projects.

Working closely with our Design Managers, project teams and key stakeholders, you'll play an important role in keeping projects organised, on track and running smoothly.

From coordinating project activities and managing schedules to supporting reporting, resourcing and stakeholder communications, you'll be at the centre of project delivery, helping our teams work efficiently and deliver great outcomes.

This is a great opportunity for someone who enjoys variety, takes ownership of their work and thrives in a collaborative, fast-paced environment.

How you'll contribute day-to-day

• Coordinate project meetings, workshops and reviews, including preparing agendas, minutes and action registers.
• Maintain project schedules, plans, documentation and reporting tools to support project delivery.
• Work closely with clients, subcontractors and internal stakeholders to coordinate communications and information requests.
• Monitor project milestones, actions, risks and issues, ensuring key deliverables remain on track.
• Support project governance, reporting requirements and the preparation of project dashboards.
• Assist with project setup and maintenance in Deltek, including invoicing, fee forecasting and budget tracking.
• Support Design Managers with commercial reporting, resource planning and forecasting activities.
• Coordinate project logistics, including travel, site access, personnel onboarding and workshops.
• Identify opportunities to improve processes, systems and templates to support consistent and efficient project delivery.

What sets you up for success

To thrive in this role, you'll be someone who enjoys bringing people and information together, has a natural ability to stay organised and takes pride in making things happen.

You'll also bring:

• 3–5 years' experience in project coordination, project administration or project support roles.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Experience managing project schedules, meeting actions, documentation and reporting.
• Excellent written and verbal communication skills, with the ability to build strong working relationships.
• Strong attention to detail and the ability to manage competing priorities and deadlines.
• A proactive, solutions-focused approach with a strong sense of ownership and accountability.
• The confidence to work independently while contributing to a collaborative team environment.
• Current Baseline security clearance or higher, or the willingness and eligibility to obtain one.

Experience within engineering consultancy, Defence, infrastructure or construction would be highly regarded, as would exposure to Deltek, Power BI, SharePoint, project management platforms or project financial reporting.

Life at Lucid

At Lucid, our people do more than deliver projects – they shape outcomes that matter. Their curiosity, commitment, and drive to do things better are what set us apart. It’s why we’ve built a workplace where people can thrive, grow, and make an impact.

Lucid started in Adelaide with a simple belief: we could do things better. Not by being the biggest – but by being the most thoughtful, responsive, and grounded partner to our clients.

Today, we’re a team of 350+ people across Australia, united by a drive to turn complexity into clarity. Along the way, our people have opened new offices, led national projects, and grown from graduates to leaders – shaping Lucid’s journey as they shaped their own.

Lucid’s culture is built on relationships – and creating an environment where people can do great work. It’s where curiosity is backed, initiative is supported, and growth isn’t just encouraged – it’s expected.

We’re a team that shares accountability.

At Lucid, we're committed to building a workplace where people are respected, supported and able to do their best work. We encourage applications from people of diverse backgrounds, including Aboriginal and Torres Strait Islander peoples, veterans and their families.

We don't use AI in our recruitment process, so our response times may occasionally be a little longer than others. We're a people-focused business and believe a person-to-person approach is the best way to connect, assess and support our candidates throughout their journey with Lucid.