Project Administrator WHD

CPB Contractors Pty; Ararat; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Career development

Cross-sector opportunities

Health & wellbeing program

Discount portal

Salary continuance insurance

Flexible work arrangements

Diversity & innovation culture

Job summary

CPB Contractors is seeking an experienced Project Administrator to join the project team near Ararat, Victoria. You will report to the Project Director and provide administration and documentation support to ensure the smooth day-to-day running of the project and site.

Key duties include coordinating inductions, maintaining compliance records, preparing reports, and managing project documentation while liaising with stakeholders across functions.

Qualifications

• Experience in administrative roles within civil construction or related industry.
• Excellent written and verbal communication skills.
• Ability to maintain accurate records, prepare reports and build relationships with stakeholders.

Responsibilities

• Provide day-to-day administrative support to the project team, ensuring compliance systems and documentation are maintained accurately.
• Coordinate workforce inductions, onboarding documentation, licences, competencies and training records.
• Support the preparation of project reports, KPI tracking and data management across systems.
• Maintain project registers, records and documentation, including audits, training, certifications and compliance requirements.
• Coordinate meetings, training sessions and project events, including scheduling, logistics and record keeping.
• Assist with site audits, inspections and compliance activities, working closely with project and operational teams.

Skills

Organisational skills

Time management

Communication

Independent working

Stakeholder liaison

Tools

Microsoft Office

Job description

CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings, and resources, providing you with career opportunities for years to come.

We are seeking an experienced and motivated Project Administrator to join our project team based near Ararat, Victoria. Reporting to the Project Director, youwill be placed within the project team, playing a key role in providing all administration and documentation support to the project as required and to ensure the smooth day-to-day running of the project and site.

• Provide day-to-day administrative support to the project team, ensuring compliance systems and documentation are maintained accurately
• Coordinate workforce inductions, onboarding documentation, licences, competencies and training records
• Support the preparation of project reports, KPI tracking and data management across systems
• Maintain project registers, records and documentation, including audits, training, certifications and compliance requirements
• Coordinate meetings, training sessions and project events, including scheduling, logistics and record keeping
• Assist with site audits, inspections and compliance activities, working closely with project and operational teams

Our minimum requirements for this role are:

• Previous experience in administrative roles within civil construction or a related industry
• Proficiency in Microsoft Office applications
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced project environment
• Excellent written and verbal communication skills, with the ability to maintain accurate records, prepare reports and build effective working relationships with a broad range of stakeholders
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands

We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.

We’re always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including:

• A rewarding career where we support your development, training and promote from within.
• Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.
• Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.
• Flexible work arrangements and a culture that values diversity and innovation.