Project Administrator - Portfolio

North West Queensland; Cobar, Cloncurry Shire; On-site; AUD 90,000 - 120,000; Full time

Job summary

Harmony is a leading gold producer with operations across Australia and PNG. The role is a permanent opportunity based at the Australasia Services Office, offering a 5 on / 2 off roster with the option to WFH 2–3 days per week.

The successful candidate will support project administration for mining and resources projects, coordinating travel, reporting and document control while working with multiple stakeholders and maintaining a high level of organisation and attention to detail.

Qualifications

• 10+ years of experience in project administration or a similar support role.
• Experience supporting PMO functions, including reporting, travel coordination and calendar management.
• Knowledge of project governance and lifecycles.
• Experience with document management and control processes.
• Proficiency with Microsoft Office, SharePoint and Teams.
• Current Class C Driver's Licence.

Responsibilities

• Supporting project initiation and setup in SharePoint and Ineight, ensuring a single source of truth for project documentation.
• Assisting with the preparation, formatting and management of project reports, presentations and documentation.
• Maintaining document control processes and supporting implementation of document management frameworks.
• Coordinating travel, accommodation, site access, inductions and mobilisation requirements for employees, contractors and consultants.
• Assisting with preparing and keeping updated all project action registers, meeting minutes and follow-up of outstanding actions.
• Supporting contractor mobilisation and maintaining portfolio schedules and resource information.
• Providing purchasing and administration support, including raising purchase requisitions and liaising with internal stakeholders.
• Supporting project governance, document management audits and project health checks.
• Assisting with project close-out activities, lessons learned registers and documentation handover to operations teams.
• Providing broader administrative support across the PMO function as required.
• Promoting Harmony's safety culture and values in all aspects of your work.

Skills

Microsoft Office

SharePoint

MS Teams

Stakeholder engagement

Documentation management

Education

Bachelor's degree in Business Administration

Document Management qualification

Tools

Aconex

InEight

Pronto

SharePoint (tool)

Job description

Job Description

• Supporting project initiation and setup in SharePoint and Ineight (fore controlled documents), ensuring a single source of truth for project documentation.
• Assisting with the preparation, formatting and management of project reports, presentations and documentation.
• Maintaining document control processes and supporting implementation of document management frameworks.
• Coordinating travel, accommodation, site access, inductions and mobilisation requirements for employees, contractors and consultants.
• Assisting with preparing and keeping updated all project action registers, meeting minutes and follow-up of outstanding actions.
• Supporting contractor mobilisation and maintaining portfolio schedules and resource information.
• Providing purchasing and administration support, including raising purchase requisitions and liaising with internal stakeholders.
• Supporting project governance, document management audits and project health checks.
• Assisting with project close-out activities, lessons learned registers and documentation handover to operations teams.
• Providing broader administrative support across the PMO function as required.
• Promoting Harmony's safety culture and values in all aspects of your work.

About the Employer

Harmony is one of the world's leading gold producers and a significant operator of gold tailings retreatment facilities. In Papua New Guinea, Harmony owns and operates the Hidden Valley Mine and holds a 50% interest in the Wafi-Golpu copper-gold project. In Australia, Harmony owns the CSA Copper Mine in Cobar, NSW and is developing the Eva Copper Mine in Cloncurry, Queensland., At Harmony, our values underpin everything we do. Safety is our highest priority, and we are committed to creating a supportive and collaborative environment where our people can thrive and contribute to meaningful projects.

About the Candidate

You are a highly organised and proactive administrator with extensive experience supporting projects in mining, resources or professional services environments. You thrive in a fast-paced environment and enjoy working across multiple stakeholders and priorities.

• Tertiary qualifications in Business Administration, Document Management or a related discipline (highly regarded).
• 10+ years' experience in project administration, site administration or a similar support role.
• Basic understanding of project management processes, governance and project lifecycles
• Experience supporting Project Management Office (PMO) functions, including reporting, travel coordination and calendar management.
• Advanced skills in Microsoft Office, SharePoint and Microsoft Teams, with experience in Aconex, InEight and/or Pronto highly regarded.
• Excellent organisational skills and the ability to manage competing priorities.
• Exceptional communication and stakeholder engagement skills.
• Strong attention to detail and document management capability.
• A structured, proactive and solutions-focused approach to work.
• Current Class C Driver's Licence.

Work Environment

Permanent opportunity, based at the Australasia Services Office. 5 on / 2 off roster with the opportunity to WFH 2 to 3 days a week.

• An opportunity to be part of a growing and diverse project portfolio.
• Exposure to major mining project development activities across Australia and PNG.
• A collaborative and supportive team environment.
• Ongoing professional development and career growth opportunities.

Salary will be negotiated commensurate with experience.