Project Administrator

City of Ryde; Ryde; Hybrid; AUD 107,000 - 119,000; Full time

Benefits offered by this job

Hybrid work from home and office

Salary range: 106,756.18–118,617.98 +

Long service leave after 5 years

Parental leave: 18 weeks

Christmas leave days

Performance reviews & increases

Well-being initiatives

Job summary

City of Ryde is seeking a proactive Project Administrator to support capital works and infrastructure projects. You will assist in planning, due diligence, procurement, scheduling and reporting, and prepare briefs for internal and external stakeholders.

You'll coordinate consultants, manage timelines and budgets, and help ensure quality outcomes across projects. A degree in a related field or substantial experience will be valued.

Qualifications

• Experience in project administration for engineering, construction or infrastructure.
• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and stakeholder engagement abilities.
• Experience preparing reports, memos, presentations and project documentation.
• Attention to detail with a proactive problem-solving mindset.

Responsibilities

• Support Project Managers in delivering capital works and infrastructure projects.
• Assist with planning, due diligence checks, procurement, scheduling, reporting and admin.
• Prepare briefs, reports, presentations and correspondence for stakeholders.
• Coordinate engagement of consultants and contractors per Council policies.
• Monitor progress, manage timelines, budgets, risks and quality outcomes.
• Build positive working relationships with Council teams and external partners.

Skills

Project administration

Stakeholder engagement

Report preparation

Finance approvals

Microsoft Office

Education

Bachelor's degree in Engineering/PM/Construction Mgmt or related

Tools

Microsoft Office

Job description

• Be part of City of Ryde transformational journey
• Work for an organisation supporting the broader community
• Work in vibrant Macquarie Park!

What you'll be doing

No two days will be the same. In this varied and rewarding role, you will:

• Support Project Managers in delivering a range of capital works and infrastructure projects.
• Assist with project planning, due diligence checks, procurement, scheduling, reporting, and project administration.
• Prepare briefs, reports, presentations, and correspondence for internal and external stakeholders.
• Coordinate the engagement of consultants and contractors in line with Council policies and procedures.
• Monitor project progress and assist in managing timelines, budgets, risks, and quality outcomes.
• Build positive working relationships with Council teams, contractors, consultants, utilities, and government agencies.

About you

We're looking for someone who is enthusiastic, proactive, and keen to develop their project administration and project support skills. You don't need to tick every box, but you will ideally bring:

• Demonstrated experience in project administration for engineering, construction, infrastructure, or a related environment.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent communication and stakeholder engagement skills.
• Demonstrated experience in admin support for projects including preparing reports, finance approvals, memos, presentations, and other project documentation.
• Strong attention to detail and a problem-solving mindset.
• Experience using Microsoft Office applications,
• A collaborative and customer-focused approach to work.

In addition, you will also have:

• Degree-level qualification in Engineering, Project Management, Construction Management or a related discipline; or, alternatively, significant demonstrated experience in project administration.
• General Construction induction card (White Card) – we can provide this training to you when you start with us!

This is a fantastic opportunity to join a supportive and experienced team where you'll gain exposure to a wide range of projects that directly benefit our community. You'll have the chance to build your project management capability, work with a diverse range of stakeholders, and contribute to meaningful outcomes across the City of Ryde.

If you're looking for a role where you can learn, grow, and make an impact, we'd love to hear from you.

Your commencing annual salary will range from$106,756.18 - $118,617.98 + Superannuation,dependent on your experience and qualifications.

• Commitment to providing opportunities for work/life balance
• Hybrid work from home and office arrangements available for eligible positions
• Flexibility regarding start and finish times to suit your lifestyle
• Work 35 hours and enjoy one RDO every 3 weeks
• Long service leave after 5 years, then accrued monthly
• 18 weeks paid parental leave (for eligible employees)
• 3 extra leave days at Christmas to ensure you have time to enjoy the holiday
• Annual performance reviews and Award increases
• Opportunity to sign up as a fitness passport member
• Various health & well-being initiatives (i.e. flu vaccinations, etc.)

City of Ryde is committed to Equal Employment and Child Safety