Project Administrator

Taylors Development Strategists; Melbourne; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangement

Job summary

Taylors Development Strategists in Melbourne is seeking an experienced Project Administrator to join our Infrastructure team and support the delivery of surveying and development projects across private and government sectors. The ideal candidate has experience in land surveying, urban development or civil consulting, excellent communication, and strong organisational skills.

You will coordinate tenders, fee proposals and manage project documentation using HubSpot, Mavenlink and SPEAR.

Qualifications

• Experience within construction, land surveying, urban development or related industry.
• Experience preparing tenders, fee proposals and associated documentation.
• Exposure to project administration or project coordination in a professional services environment.
• Experience using project management and CRM systems (SPEAR, Mavenlink, HubSpot).

Responsibilities

• Coordinate fee proposals, tender submissions and supporting documentation through HubSpot;
• Assist with project administration across multiple urban land surveying and development projects;
• Complete assigned tasks associated with project and file creation procedures;
• Mavenlink project setup and activity tracking;
• Accurate recording of client, site and fee information;
• Creation and maintenance of comprehensive project files and registers;
• Maintain project registers and project tracking systems;
• Assist with subcontractor and supplier onboarding and registration processes;
• Support invoicing, project reporting and project team administration;
• Liaise professionally with clients, consultants, contractors and relevant authorities;
• Assist Project Managers and technical teams with project coordination and communication.

Skills

Strong communication

Stakeholder management

Project coordination

MS Office

Tools

SPEAR

Mavenlink

HubSpot

Microsoft Office Suite

Job description

Taylors Development Strategists – Notting Hill VIC

Here at Taylors, we pride ourselves on fostering a culture of belonging, growth, innovation and providing you with every opportunity to contribute to both business and personal success. We bring our full selves to work each day and work alongside extremely talented, supportive and dedicated teams.

We are a truly flexible workplace where you can choose to work from home or the office.

This isn't a full list of course...we feel we have a lot to offer you!

Role Snapshot

We are seeking an experienced and highly organised Project Administrator to join our Infrastructure team and support the successful delivery of surveying and development projects across both private and government sectors.

This role is ideally suited to someone with experience working within the land surveying, urban development, civil consulting or related industries who thrives in a fast-paced, project-driven environment.

The Project Administrator plays a key role in supporting project delivery, coordinating tender submissions and fee proposals, maintaining project systems and assisting with client and stakeholder communications.

How You Will Contribute

Coordinate fee proposals, tender submissions and supporting documentation through HubSpot;

Assist with project administration across multiple urban land surveying and development projects;

Complete assigned tasks associated with project and file creation procedures;

Mavenlink project setup and activity tracking;

Accurate recording of client, site and fee information;

Creation and maintenance of comprehensive project files and registers;

Maintain project registers and project tracking systems;

Assist with subcontractor and supplier onboarding and registration processes;

Support invoicing, project reporting and project team administration;

Liaise professionally with clients, consultants, contractors and relevant state and local government authorities;

Assist Project Managers and technical teams with project coordination and communication.

Our Ideal Candidate

We would love to hear from you if you have:

Previous experience within the construction, land surveying, urban development, civil consulting or related industry;

Strong communication and stakeholder management skills with the ability to work effectively across multidisciplinary teams;

Demonstrated project administration or project coordination experience within a professional services environment;

Experience preparing tenders, fee proposals and associated documentation;

Exposure to working with state government authorities, local councils and industry stakeholders;

Strong organisational skills with the ability to manage competing priorities and deadlines;

Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook;

Accurate data entry and document control experience;

Experience using project management and CRM systems such as SPEAR, Mavenlink and HubSpot (highly regarded);

Experience supporting invoicing, project tracking and reporting processes.

At Taylors, we're committed to Diversity, Equity, and Inclusion.

We actively seek to collaborate with individuals from all backgrounds and welcome applications from Aboriginal and Torres Strait Islander communities, people with disabilities, LGBTQIA+ individuals, individuals of all ages and genders and minority groups. We believe that diverse perspectives and experiences make us stronger as a team. Our commitment to DEI is woven into the fabric of our culture, and together, we can create an environment where everyone thrives.

About Taylors

Here at Taylors, we are a leading development consultancy recognised in our industry for providing first class outcomes to our client base across the infrastructure, urban development and built environment markets for nearly 60 years. Built on a foundation of relationships, innovation and expertise we have a team of over 170 talented professionals delivering outcomes to our communities across Town Planning, Urban Design, Surveying, Civil Engineering, Project Management and Corporate Services.