Project Administrator

Winslow; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Equal opportunity employer

Commitment to diversity

Job summary

A leading civil construction firm is looking for an experienced Project Administrator/Accounts Payable Officer to join their team in Melbourne. The ideal candidate should possess strong Jobpac experience, manage end-to-end Accounts Payable processes, and understand cashflow management. Excellent communication skills and a proactive mindset are essential. This fast-paced role involves collaborating with various project teams to ensure efficient payment cycles and continuous improvement in AP workflows. Apply now to be part of a committed and diverse workforce.

Qualifications

• 2–3 years of experience in Accounts Payable.
• Strong experience with Jobpac in AP module and invoice matching.
• Experience in civil construction or project-based industries is preferable.

Responsibilities

• Process end-to-end Accounts Payable using Jobpac.
• Manage cashflow by planning payment cycles and prioritizing payments.
• Collaborate with teams to streamline Accounts Payable workflows.

Skills

Jobpac knowledge

Attention to detail

Communication skills

Problem-solving skills

Ability to manage high-volume invoices

Tools

Jobpac

Job description

Overview

We are seeking an experienced Project Administrator/ Accounts Payable Officer withstrong Jobpac knowledge to join our team. This role will suit someone who understands end-to-end AP processes, Jobpac workflows, and the importance of managing supplier payments to support project cashflow. The role is fast-paced, detail-focused, and highly collaborative and office based in Port Melbourne.

Responsibilities

• End-to-end Accounts Payable processing using Jobpac
• Matching invoices to purchase orders, commitments and docket data
• Cashflow management — planning weekly payment cycles, prioritising payments, and working closely with Finance to support accurate cashflow forecasting
• Investigating discrepancies and resolving supplier queries efficiently
• Processing supplier credits, payment runs, and maintaining account accuracy
• Reconciling supplier statements and ensuring timely payment cycles
• Supporting month-end processes including AP accruals and cost reporting
• Collaborating with Project Administrators, Site teams and Finance to streamline AP workflows
• Assisting in continuous improvement of AP processes, including Jobpac + Docketbook integration

Qualifications

• Minimum 2–3 years Accounts Payable experience
• Must have Jobpac experience — accounts payable module, commitments, cost codes, invoice matching
• Strong attention to detail and accuracy
• Excellent communication and problem-solving skills
• Ability to manage high-volume invoice environments
• Experience in civil construction or project-based industries highly regarded
• Proactive mindset with the ability to work independently and support continuous improvement

The Winslow Way…

Each person at Winslow is empowered to make good decisions to look after each other as family, be accountable to each other, and always operate safely. We are dedicated and passionate about doing our best and committed to doing it once and doing it right. This is seen every day on the projects and in the offices – it’s what makes us so different from everyone else – It’s the Winslow Way.

Winslow, Unlimited Opportunities and Inspiring Careers

How to Apply

How to Apply

To apply for this exciting opportunity please click the apply button.

For more information please contact: [e-mail]

About Winslow Infrastructure -

The Winslow Group is a leading national civil construction company with diversified capabilities, operating across Victoria, NSW, Queensland and South Australia, with an extensive history of successful project delivery. It’s a vertically integrated business that provides skills and expert services to the construction industry to produce safe, sustainable and innovative solutions for our clients.

Winslow Infrastructure is a rapidly growing business unit with a focus on a diverse range of complex infrastructure and road projects as core business offerings. We offer both construct only and design and construction services for multi-faceted and complex infrastructure projects in the civil construction, remediation, water, rail and energy sectors. We are a preferred contractor through our ability to develop strategic partnerships and our reputation as a self-performing contractor of choice. We are uniquely placed to offer a genuinely collaborative partnership with shared outcomes that achieve efficient design and delivery.

https://www.winslow.com.au/business-units/infrastructure

Winslow is an equal opportunity employer with a strong commitment to diversity. We appreciate the benefits of a diverse workforce and encourage Aboriginal and Torres Strait Islanders and female candidates to apply.