Project Administrator

Gamuda Group; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive pay

Hybrid work options

Career development

Job summary

DT Infrastructure in Brisbane is seeking an experienced Project Administrator to support the Senior Project Manager and delivery teams across rail infrastructure projects. You will coordinate project administration, procurement, logistics, and financial processes, and maintain EDMS records.

The role also covers timesheet coordination, workforce onboarding, and site access management. The position requires strong organisation, capability to work with site and office stakeholders, and a proactive

Qualifications

• Certificate or Diploma in Business Administration or similar.
• White Card (GCI) or willingness to obtain.
• 2–5+ years of administration experience within construction/infra.
• Experience supporting multi-disciplinary project teams and financial administration.
• EDMS tools and ERP/financial software experience (e.g., SAP, Jobpac, or equivalent).
• Advanced MS Office 365 proficiency.

Responsibilities

• Coordinate day-to-day project administration activities to support rail projects.
• Raise and manage purchase orders, processing receipting, and maintain records.
• Coordinate training bookings, onboarding, and site access credentials.
• Arrange travel, accommodation, and vehicle bookings for personnel.
• Procure materials and resources to support operations.
• Maintain EDMS documentation, records, and reports.
• Provide admin support to project and operational teams.
• Assist with timesheet coordination and workforce mobilisations.

Skills

MS Office 365

Timesheet coordination

Education

Certificate or Diploma in Business Administration

General Construction Induction Card (White Card)

Tools

SharePoint

Aconex

SAP

Jobpac

Job description

About the role

DT Infrastructure is seeking an experienced Project Administrator to join our growing Rail Division in Brisbane. Supporting the Senior Project Manager and project delivery teams, you will play a pivotal role in coordinating project administration, workforce support, procurement, logistics, and financial processes across major rail infrastructure projects. This is a fast-paced and varied position requiring strong organisational skills, attention to detail, and the ability to build effective relationships with both site-based and office-based stakeholders.

Key responsibilities include:

• Coordinate day-to-day project administration activities to support the successful delivery of rail infrastructure projects.
• Raise and manage purchase orders, process receipting activities, and maintain accurate financial and project records.
• Coordinate training bookings, workforce onboarding requirements, and site access accreditations.
• Arrange travel, accommodation, and vehicle bookings for project personnel as required.
• Procure and coordinate materials, consumables, and other project-related resources to support operational needs.
• Maintain project documentation within the Electronic Document Management System (EDMS), ensuring records, correspondence, and reports are accurately managed.
• Assist with workforce resourcing allocations and provide administrative support to project and operational teams.
• Provide general administration support and assist with blue-collar workforce management activities, including timesheet coordination, mobilisation requirements, and workforce record maintenance.

Experience and capabilities

• Certificate or Diploma in Business Administration or similar (highly desirable)
• General Construction Induction Card (White Card) (or willingness to obtain)
• 2–5+ years of administration experience within construction, engineering, infrastructure, or industrial sectors
• Proven experience supporting multi-disciplinary project teams and handling timesheet, docket, or financial administration
• Practical experience using EDMS tools (e.g., SharePoint, Aconex) and ERP/financial software (e.g., SAP, Jobpac, or equivalent)
• Advanced proficiency in MS Office 365 (Excel, Word, Outlook, Teams)

Why work for DTI

• Competitive pay that reflects your contribution: We reward performance and impact, with our remuneration benchmarked to market.
• Purpose-driven careers in infrastructure: As we grow our presence in the renewable energy sector, DTI is also continuing to cement its position as a delivery partner of choice across rail, roads and Defence infrastructure projects. Our teams benefit from the variety of opportunities, applying their skills and experience across multiple sectors.
• Fostering your development: We’ve developed a culture where continuous learning is front and centre of everything we do. Fostering the growth and development of our people is key to our success and ensuring that we are preparing the next generation of leaders is a core focus for our business.
• Parental leave designed for the reality of family life: Our industry leading parental leave policies are centred on flexibility to support modern family life, because at DTI, little families are a part of our one big family.
• Flexibility that works for you and for us: We acknowledge that everyone’s needs are different in striking the right work-life integration. Whether it’s hybrid working, adjusted hours, job sharing or balancing family commitments, we’ll work together to make it work.

DT Infrastructure is committed to building a diverse and inclusive workplace that champions opportunity and respect. Our focus on inclusivity is active and ongoing. Women, people of Aboriginal or Torres Strait Island descent and former members of the Australian Defence Force are encouraged to apply.

Visit www.DTInfrastructure.com.au to explore how DTI can support your career progression, unlock personal advantages and apply for our opportunities.