Project Administrator

Holcim Participations (Australia) Pty Ltd; City of Brisbane; On-site; AUD 65,000 - 95,000; Full time

Job summary

Holcim is seeking a proactive administrator for project administration and contracts support, based in Swanbank, QLD. You will assist the project team with site-based administration and hands-on coordination.

You will compile information from client site instructions, change orders and other control documents to support project revenue opportunities, meet reporting requirements, and prepare payment claims and monthly reports.

Qualifications

• A related qualification in administration or equivalent.
• Experience in a similar administration role in the industry is highly regarded.
• Proficiency in Microsoft Office Suite and IT systems is essential.
• Strong time management and organisational skills, with attention to detail.

Responsibilities

• Provide administration and contracts support to the project team and site-based functions.
• Extract information from client site instructions, change orders and other control documents to identify revenue opportunities for Holcim.
• Assist with project reporting, pricing reviews and preparation/submission of payment claims.
• Maintain project documentation and records, and support attendance at formal project meetings.
• Support compliance with safety, health and environment requirements.

Skills

Communication skills

Time management

Organisational skills

Teamwork

Education

Related qualification in administration or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

• Exceptional opportunity within the world's leading sustainable building materials company!
• Supportive & diverse management setting realistic targets and goals.
• Supporting the business deliver exceptional results.
• Located in Swanbank, QLD.

About Holcim: Holcim is the leading partner for sustainable construction, creating value across the built environment from infrastructure and industry to buildings.

Headquartered in Zug, Switzerland, Holcim has more than 45,000 employees in 43 attractive markets - across Europe, Asia Pacific, Latin America, Middle East & Africa. Holcim offers high-valued end-to-end Building Materials and Building Solutions, from foundation and flooring to roofing and walling - powered by premium brands including, ECOPact® low-carbon concrete and ECOPlanet® low-carbon cement.

Holcim Australia and New Zealand is a leading supplier of cement, aggregates, ready-mix concrete, and engineered and pre-cast concrete solutions. Our proud history began in Australia in 1901 and in Aotearoa New Zealand, our involvement in the building industry dates back to 1888.

Holcim Australia and New Zealand has been officially certified as a Top Employer 2026 by the Top Employers Institute, recognising our commitment to creating a world-class workplace where people thrive.

Humes is the precast concrete product division of Holcim Australia and has been operating in Australia for over 110 years, manufacturing precast concrete and reinforced concrete pipe across all regions of Australia. Humes

has a strong history of supplying critical elements to national and local infrastructure projects and has worked.

in partnership with the Infrastructure Sustainability Council of Australia (ISCA) as a member since 2010 to develop sustainable practices for design, construction and operation of infrastructure projects.

About the opportunity:

As a result of internal promotion this exciting opportunity has arisen in which you will be responsible for the provision of administration/contracts support to the project team; administration support for the project sites and hands on/site-based support to functional areas of the core project team inclusive of technical and project co-ordination.

You will provide the Project Manager with information extrapolated from client issued Site Instructions, Change Orders, Traffic Management Plans and other various control documents in order to identify opportunities for increased revenue for Holcim.

You will additionally assist with all aspects of project administration including compliance with the Project's reporting requirements, daily pricing review, preparation/submission of payment claims and attendance at all formal project meetings or as directed by the PM.

Further and detailed responsibilities are found in the PD which is available upon request and include:

• Helping coordinate the manufacture and delivery schedule of precast products to civil infrastructure projects.
• Responding to client issued formal correspondence and preparing and submission of formal correspondence to the client.
• Administering contract documentation and related deliverables (notices etc) in consultation with the Project Team.
• Maintaining records for works under Site Instruction and ensure the PM is notified if the value of the work will exceed the approved value of the instruction.
• Preparation of reports to the client as per the contract requirement including monthly reports, AIP, Indigenous Reporting, Environmental Reports, Weekly Statistical Reports and other reports as required.
• Assisting the updating of various project folders on the project database.
• Maintaining a safe system of work in the workplace.
• Complying with all relevant safety, health and environment legislation.

About you:

• A related qualification - or working towards one (highly regarded but not mandatory).
• Sound experience in a similar role in a related industry (highly regarded).
• Basic knowledge of concrete and quarry products (highly regarded but not mandatory).
• Proficient in Microsoft Office Suite and experience working with a variety of systems and IT programs.
• High degree of computer literacy.
• A service-oriented approach to work
• Excellent time management and organisational skills.
• Excellent communication skills, both written and verbal.
• High standard of accuracy and attention to detail.
• Demonstrated ability to work in a team environment.
• Strong interpersonal, negotiation and influencing skills, with the ability to communicate effectively at all levels, and with all functions.
• Intermediate proficiency in Google suite preferred.

This is an outstanding opportunity to grow your career within our world leading business.

Why Holcim?

At Holcim we offer an inclusive environment, where our people feel comfortable bringing their authentic self to work. We offer a high-performance workplace empowering problem solvers, creative thinkers and innovators to seek combined perspectives and voice opportunities to go further and faster. Our workplace is a safe environment where individuals can be themselves and where we promote a diverse workforce.We are an equal opportunities employer, making no distinction on the basis of race, national origin, gender, gender identity, sexual orientation, disability or age. People are treated fairly at work - respecting and supporting human rights and non-discrimination. This is rooted in the values and standards set out in the Holcim Code of Business Ethics.

Candidates must hold valid Australian work rights with no restrictions on employment duration or hours worked. Unfortunately, we are unable to accept Holiday or Student visas.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples.