Project Administrator

ACOR Consultants Pty; Brisbane; Sur place; AUD 60 000 - 80 000; Plein temps

Résumé du poste

ACOR Consultants Pty is seeking a Project Administrator to support a select group of engineering disciplines and help ensure smooth project delivery under the Discipline Captain.

The role emphasizes organisation, communication and reporting, with tasks ranging from project setup and QA form implementation to monthly forecasting and meeting coordination.

Qualifications

• Demonstrated success in a similar role.
• Prior experience within engineering, construction, or professional services will be highly regarded.
• High level organisational, coordination and prioritisation skills.
• Exceptional communication skills with a commitment to delivering a high quality internal customer experience.
• A strong working knowledge with business and project management software packages.
• Excellent computer skills, including Microsoft Office suite.

Responsabilités

• Project/Proposal setup including collating, maintaining and utilising existing library of information pertinent to efficient project/proposal setup.
• Assisting in the efficient implementation of the QA forms during project setup.
• Distribute and action monthly reporting, invoices, supplier invoice approval and allocation including required supporting documentation.
• Action and maintain monthly forecasting and other useful reports such as go/no gos.
• Assisting with scheduling and organising meetings.
• Managing daily administrative functions for assigned disciplines such as typing and formatting documents/reports/returnable schedules/meeting minutes.
• Collation and organising of marketing material for resource library, including CV maintenance.
• Create reports which highlight where project profitability may be an issue; and alert relevant discipline leaders.
• Marking up of changes to contracts.
• Management and Implementation of some discipline specific tasks as can be handled, such as preparation of geotechnical briefs or organising pressure/flow tests.

Connaissances

Organisational skills

Communication skills

Scheduling

Prioritisation

Documentation

Microsoft Office

Outils

Project management software

Description du poste

ACOR is a national, employee-owned engineering consulting firm, offering a full range of specialist engineering services across multiple sectors. We have a proven track record for the successful delivery of large-scale multi-discipline projects, as well as smaller niche assignments. Our client's needs are at the core of everything we do - their success is our success.

We are proud of our workplace culture, and we reward and recognise our people who best represent our company values of excellence, passion, caring, integrity, collaboration and courage.

As a Project Administrator, you will support a select group of engineering disciplines with the administrative delivery of their projects/processes and play a key role in the smooth functioning of the group of disciplines under the direction of the Discipline Captain.

The ideal candidate will thrive in this dynamic role, being able to deliver for the disciplines whilst having touch points with the office administration team. They ideally have similar experience in an engineering or professional consultancy and pride themselves on exceptional ingenuity, organisation, prioritisation, and communication skills.

Day to day tasks include but are not limited to:

1. Project/Proposal setup including collating, maintaining and utilising existing library of information pertinent to efficient project/proposal setup.
2. Assisting in the efficient implementation of the QA forms during project setup.
3. Distribute and action monthly reporting, invoices, supplier invoice approval and allocation including required supporting documentation.
4. Action and maintain monthly forecasting and other useful reports such as go/no gos.
5. Assisting with scheduling and organising meetings.
6. Managing daily administrative functions for assigned disciplines such as typing and formatting documents/reports/returnable schedules/meeting minutes.
7. Collation and organising of marketing material for resource library, including CV maintenance.
8. Create reports which highlight where project profitability may be an issue; and alert relevant discipline leaders.
9. Marking up of changes to contracts.
10. Management and Implementation of some discipline specific tasks as can be handled, such as preparation of geotechnical briefs or organising pressure/flow tests.

Skills and experience:

1. Demonstrated success in a similar role.
2. Prior experience within engineering, construction, or professional services will be highly regarded.
3. High level organisational, coordination and prioritisation skills.
4. Exceptional communication skills with a commitment to delivering a high quality "internal" customer experience.
5. A strong working knowledge with business and project management software packages.
6. Excellent computer skills, including Microsoft Office suite.

ACOR is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants must have full working rights in Australia and already be residing in the country to be considered for any role.

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