Project Administration Lead

Careers at Council; City Of Armadale; On-site; AUD 76,000 - 90,000; Full time

Job summary

A local government authority in Armadale, Western Australia is seeking a Project Administration Lead to manage project governance and quality control, provide financial support, and drive continuous improvement in project administration systems. The ideal candidate will have significant experience in project administration for buildings and facilities and be skilled in troubleshooting and customer service. An attractive remuneration package up to $90,000 plus superannuation is offered.

Benefits

Free local gym membership

Option for Fitness passport

Annual flu vaccination

Free onsite parking

Professional development opportunities

Qualifications

• At least 5 years' experience in a similar position.
• Minimum two years' experience in buildings and facility projects.
• Ability to work autonomously with limited supervision.

Responsibilities

• Lead the development and implementation of project administration frameworks.
• Coordinate quality control of project documentation.
• Provide high-level financial administration support.

Skills

Project governance

Financial administration

Troubleshooting and problem solving

Time management

Customer service

Job description

Overview

Location: Armadale, Western Australia

Employment: Full-time

Description

Project Administration Lead

Overview

Join a rapidly growing local government with a family-friendly culture. The Shire offers a supportive environment, a collaborative team, and opportunities to shape major projects.

Responsibilities

• Lead the development, management and implementation of the Shire's project administration and quality control framework, ensuring alignment with the Shire's Project Management framework, Council policies, and governance requirements.
• Ensure best-practice project governance processes are embedded and consistently applied across all major projects, providing training, templates, and support tools to Project Managers and Project Leads.
• Coordinate and oversee quality control of all project documentation, ensuring accuracy, compliance, and consistency across the Directorate.
• Provide high-level financial administration support, including monitoring project budgets and cash flows, reconciling financial data, and assisting with the preparation of funding agreements, acquittals, and progress reports.
• Prepare and coordinate project status reports, progress updates, and agenda items for the Executive, Council, and external stakeholders.
• Liaise closely with Project Managers to maintain consistent application of governance, reporting, and administrative procedures, and act as the primary administrative contact point for the Directorate.
• Drive continuous improvement in project administration systems, tools, and processes to strengthen efficiency, accountability, and compliance standards.

Preferred Experience & Skills

• At least 5 years' experience in a similar position
• Minimum two years' experience in buildings and facility projects
• Ability to work autonomously with limited supervision to coordinate the management of construction contracts
• Experience in coordination and management of administrative processes and of stakeholders
• Demonstrated ability to troubleshoot and resolve complex problems with limited guidance
• Demonstrated time-management skills and experience in providing administrative support in a multi-disciplined working environment, sufficient to coordinate multiple projects and deadlines through effective planning and problem solving
• Demonstrated ability to exercise initiative to prioritise workload
• Provide guidance to other administration officers for project administration tasks when required
• High level attention to detail and analytical skills
• Well-developed project-based financial analysis and reporting skills
• High level customer service skills in relation to the administration and delivery of projects

Remuneration & Benefits

An attractive remuneration package of up to $90,000 per annum, plus super is on offer, dependent on experience.

Benefits

• Free local gym membership including Wellness programs
• Option for Fitness passport
• If you contribute additional super, we will match up to 3% as a co-contribution
• Free counselling, health assessments and health insurance discounts, annual flu vaccination and skin cancer screening
• Two additional Local Government days off per year
• The option of Purchased Leave
• Salary packaging options, including novated leasing
• Professional development opportunities - study leave and study assistance
• Free onsite parking

About the Shire

Located in Mundijong just 45 minutes from the Perth CBD on the picturesque backdrop of the Darling Scarp, our Shire is one of the fastest growing Local Governments in Australia. We hire great people from a wide variety of backgrounds, because it’s the right thing to do and because it makes our organisation stronger.

How to Apply

Submit your cover letter and resume online. Applications close by midday, 3 October 2025 and we are reviewing applications as they come in, so the position may close earlier than expected. We recommend you apply as soon as possible.