Programs & Grants Coordinator

Australian Academy of Science; Canberra; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Free parking in the city

Up to 17% superannuation

Salary packaging options

Flexible working

Additional paid days over Christmas

Personal leave provisions

Employee assistance program

Professional development support

Job summary

Australian Academy of Science is seeking a proactive Programs Officer to support the delivery of prestigious programs within the Program Delivery Unit. You’ll manage program design through to evaluation, oversee grants rounds, support grantees, manage contracts and budgets, and help promote impact through events and communications.

This role offers a collaborative, values-driven environment with a focus on excellence, inclusion, and integrity in science, and provides flexible working

Qualifications

• Demonstrated experience in program and grant management, including development of program materials, coordination of application processes, and support for grant recipients through payment, logistics, and reporting activities.
• Proficiency with administering a grant administration system (Good Grants and/or SmartyGrants) and a CRM (Salesforce)
• Ability to work autonomously and exercise initiative while collaborating within a complex organisational environment
• Capacity to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment
• Strong reporting and compliance skills, including tracking obligations and preparing governance documentation
• Excellent communication and stakeholder engagement abilities, including preparing materials and supporting events and promotions
• Proven ability to liaise with internal and external stakeholders and build effective relationships
• Proven ability to monitor budgets and reporting against grant funding agreements and overall program
• Commitment to diversity, safety, wellbeing, and flexible work arrangements
• Contribute to cross-functional teams across multiple locations and promote a positive work climate
• Commitment to equity and inclusive workplace participation

Responsibilities

• Design and deliver program materials; manage application lifecycles; coordinate expert reviews; support recipients with payments, logistics, and reporting; maintain grants systems and databases.
• Track reporting obligations; ensure timely, impact-focused reports; monitor grant compliance; maintain financial records; prepare governance documentation.
• Build stakeholder relationships; develop communication materials; draft content for newsletters and social media; support events and launches.
• Develop and update Standard Operating Procedures; contribute to continuous improvement initiatives and cross-functional projects.
• Collaborate across teams; uphold organisational values; support a positive team culture; contribute to diversity, wellbeing, and safety initiatives.
• Provide general support across programs and projects to ensure smooth and compliant delivery of activities.

Skills

Program management

Grant management

CRM Salesforce

Budgeting

Stakeholder engagement

Communication skills

Autonomous work

Education

Tertiary qualifications

Tools

Good Grants

SmartyGrants

Salesforce CRM

Job description

Australian Academy of Science is seeking a proactive Programs Officer to support the delivery of prestigious programs within the Program Delivery Unit. You’ll manage program design through to evaluation, oversee grants rounds, support grantees, manage contracts and budgets, and help promote impact through events and communications.

This role offers a collaborative, values-driven environment with a focus on excellence, inclusion, and integrity in science, and provides flexible working