Program Coordinator

Commonwealth Scientific and Industrial Research Organisation; Australia; Hybrid; AUD 90,000 - 140,000; Full time

Job summary

CSIRO is seeking a Program Coordinator to support a strategic data governance transformation. You will collaborate with program managers, IMT and business stakeholders to coordinate governance, planning, reporting and records management across a large-scale transformation.

The role emphasizes strong relationship-building, documentation quality and cross-functional coordination to enable data-driven decision-making within CSIRO’s Data Modernisation Program.

Qualifications

• Demonstrated experience in a program or PMO coordination role in a complex organisation.
• Proven ability to support governance, reporting and program controls.
• Strong relationship-building with project managers, technical teams and business areas.
• Clear, audience-appropriate documentation, reporting and meeting materials.
• Well-developed organisational skills and attention to detail.

Responsibilities

• Coordinate program governance activities, including agendas, papers, minutes, decisions and action tracking.
• Support program planning and controls by tracking milestones, deliverables, dependencies, risks, issues and emerging priorities.
• Prepare clear and timely program reporting and documentation to support decision-making and governance.
• Maintain accurate program information, records and registers, including an active program lessons register, to support transparency and auditability.
• Support financial reporting, benefits tracking, assurance activities and continuous improvement initiatives.
• Build effective working relationships with project teams, business stakeholders, delivery partners and subject matter experts to support coordinated program outcomes.
• Coordinate discrete pieces of work and small initiatives in line with CSIRO practices.
• Maintain program and transactional records across relevant CSIRO systems, including O2D and Altus.

Skills

Program governance

PMO coordination

Stakeholder engagement

Documentation

Scheduling

RAID management

Tools

MS Office

MS Project

PMO tools

Job description

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Location: Adelaide, SA, AU Sydney, NSW, AU Hobart, TAS, AU Perth, WA, AU Melbourne, VIC, AU Canberra, ACT, AU Brisbane, QLD, AU

Company: CSIRO

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation .

Role highlights

• Support program governance, planning and reporting across a complex digital transformation environment
• Work with project, technical and business teams to strengthen CSIRO’s data capabilities

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

The opportunity

CSIRO is seeking a Program Coordinator to support the delivery of a strategic program transforming how data is governed, managed, accessed and used across the organisation.

The Data Modernisation Program is strengthening CSIRO’s data capabilities to enable trusted, accessible and data-driven decision-making. Bringing together business, data and digital transformation activities, the program will establish stronger foundations for advanced analytics, AI adoption and enterprise-wide data sharing.

Working closely with the Program Manager, project managers, IMT delivery teams, business stakeholders and the Digital Portfolio Office, you will provide high-quality coordination across program governance, reporting, planning, records management and stakeholder engagement.

This is an exciting opportunity to contribute to a complex, organisation-wide transformation program while working across diverse projects, technical teams and business areas.

Your high-level duties will include:

• Coordinate program governance activities, including agendas, papers, minutes, decisions and action tracking.
• Support program planning and controls by tracking milestones, deliverables, dependencies, risks, issues and emerging priorities.
• Prepare clear and timely program reporting and documentation to support decision-making and governance.
• Maintain accurate program information, records and registers, including an active program lessons register, to support transparency and auditability.
• Support financial reporting, benefits tracking, assurance activities and continuous improvement initiatives.
• Build effective working relationships with project teams, business stakeholders, delivery partners and subject matter experts to support coordinated program outcomes.
• Coordinate discrete pieces of work and small initiatives in line with CSIRO practices.
• Maintain program and transactional records across relevant CSIRO systems, including O2D and Altus.

Location : Any CSIRO site considered – Flexible/hybrid working options

Tenure: Specified term until June 2028, Full-time

Reference: 104420

As the successful candidate, you will bring:

• Demonstrated experience in a program or PMO coordination role, providing high-quality support in a complex organisational environment.
• Proven ability to support governance, reporting and program controls, including schedules, action logs, RAID registers, meeting coordination and reporting packs.
• Strong relationship-building skills, with the ability to work collaboratively with project managers, technical teams and Enterprise Services business areas to support delivery outcomes.
• Well-developed written and verbal communication skills, including the ability to prepare clear, accurate and audience-appropriate documentation, reporting and meeting materials.
• Strong organisational skills, attention to detail and follow-through, with the ability to manage competing priorities and maintain accurate records and program information.
• An understanding of project and program delivery practices/methodologies within an IMT or digital delivery environment, and the ability to support delivery across multiple initiatives eg. Prince2, MSP, IMT PDF, Change and benefit management frameworks.
• Experience working in or alongside an enterprise transformation, digital or Information Management and Technology (IMT) program.
• Experience using program, project or portfolio management tools and systems to maintain schedules, reporting, registers and records.

Support and workplace adjustments

We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.

Life at CSIRO and flexible work arrangements

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy .