Program Support Advisor

Department of Transport & Planning Victoria; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Transport & Planning Victoria – Melbourne VIC is seeking a Program Support Advisor to provide administrative, governance and program management support to the Transport Planning Division. You will coordinate correspondence, briefings, work programs, governance, records, communications, and diary/inbox management, ensuring the division’s workflow is efficiently managed.

You will work with the Senior Advisor and Executive Director to implement processes, manage documentation and

Qualifications

• Basic understanding of business analysis with guidance.
• Good document management and analytical skills.
• Ability to apply systems and processes to manage documentation, roles and assurance activities.
• Strong interpersonal skills and ability to adapt communication to different audiences.
• Collaborative and supportive team player who shares information.

Responsibilities

• Coordinate correspondence, briefings and work programs for the Transport Planning Division.
• Support governance, records and diary/inbox management.
• Ensure the division’s workflow is effectively managed and governance processes followed.

Skills

Business analysis basics

Document management

Analytical skills

Interpersonal skills

Stakeholder management

Job description

Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The Program Support Advisor provides administrative, governance and program management support to the Transport Planning Division, working closely with the Senior Advisor and Executive Director to coordinate correspondence, briefings, work programs, governance, records, communications, diary and inbox management, and ensure the division’s workflow is effectively managed.

Whatwe’relooking for

You’re someone who:

• Has a basic understanding of business analysis and can complete tasks with guidance.
• Has good document management and analytical skills, with the ability to work independently on routine tasks.
• Can apply systems and processes to manage documentation, roles and assurance activities.
• Has strong interpersonal skills, understands different perspectives and stakeholder needs, and can adapt communication to different audiences.
• Works well collaboratively, shares information, supports colleagues and contributes positively to team goals.

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Sunday, 8th November 2026.

Please include both your resume and a cover letteraddressing how your experience addresses each of the key selection criteria for the role. All applications must besubmittedvia the online portal,we’reunable to accept email or manual submissions.

For further information about the role, please contact Naomi Langdon, Executive Director Transport Planning, at *************@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.