Program Support Advisor

Department Of Transport And Planning; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Department of Transport and Planning is seeking a Program Support Advisor to provide administrative and program management support to the Transport Planning Division in Melbourne. You will coordinate correspondence, briefs, work programs and governance while ensuring efficient workflow and effective communication with senior leaders and stakeholders.

Applicants should have a basic understanding of business analysis, strong document management skills and the ability to work independently on

Qualifications

• Basic understanding of business analysis and can complete tasks with guidance.
• Strong document management and analytical skills; able to work independently on routine tasks.
• Can apply systems and processes to manage documentation, roles and assurance activities.

Responsibilities

• Coordinate correspondence, briefings and work programs for the Transport Planning Division.
• Support governance, records management and diary/inbox management.
• Ensure the division's workflow is effectively managed and communications are clear with stakeholders.

Skills

Document management

Stakeholder communication

Administrative support

Governance processes

Tools

Microsoft Office

Job description

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria's transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The Program Support Advisor provides administrative, governance and program management support to the Transport Planning Division, working closely with the Senior Advisor and Executive Director to coordinate correspondence, briefings, work programs, governance, records, communications, diary and inbox management, and ensure the division’s workflow is effectively managed.

What we're looking for

You're someone who:

• Has a basic understanding of business analysis and can complete tasks with guidance.
• Has good document management and analytical skills, with the ability to work independently on routine tasks.
• Can apply systems and processes to manage documentation, roles and assurance activities.
• Has strong interpersonal skills, understands different perspectives and stakeholder needs, and can adapt communication to different audiences.
• Works well collaboratively, shares information, supports colleagues and contributes positively to team goals.

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Sunday, 8th November 2026.

For further information about the role, please contact Naomi Langdon, Executive Director Transport Planning, at email protected .

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager's contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important information

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