Program Administration Assistant, Park Lands, Policy & Sustainability

ADELAIDE SA; Adelaide; On-site; AUD 93,000 - 96,000; Full time

Job summary

City of Adelaide is seeking a Program Administration Assistant for Park Lands, Policy & Sustainability. The role supports the Associate Director with diary management, meeting coordination, document preparation, budget support and records maintenance.

You will help the team stay on top of reporting, work across programs, and provide practical assistance that keeps projects moving forward. A collaborative, organised approach is essential.

Qualifications

• Experience providing a broad range of administrative services with high accuracy.
• Substantial experience handling sensitive and confidential information.
• Knowledge and skills in Word and Excel for monitoring budgets and processing POs and invoices.
• Experience with budgeting, purchase orders, invoice payment and records management processes.

Responsibilities

• Manage diaries and coordinate meetings.
• Prepare documents and support budgets and records.
• Assist team with reporting requirements and project administration.
• Provide practical support to ensure day-to-day activities move forward.

Skills

Administrative support

Budget monitoring

Word/Excel

Purchase orders/invoices

Record keeping

Cross-functional collaboration

Tools

Word

Excel

Job description

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Program Administration Assistant, Park Lands, Policy & Sustainability

As the Program Administration Assistant (Park Lands, Policy & Sustainability), you'll play an important role in keeping the Program running smoothly, providing trusted and confidential administrative support to the Associate Director and wider team. You'll be someone who enjoys keeping things organised, staying one step ahead and making sure the little details don't get missed.

Your days will be varied, with everything from managing diaries and coordinating meetings to preparing documents, supporting budgets, maintaining records and helping the team stay on top of reporting requirements. You'll also work closely with people across the Program, providing practical support that helps projects and day-to-day activities move forward.

This is a great role for someone who enjoys being the go-to person, takes pride in their work and gets satisfaction from making things easier for those around them. You'll be part of a collaborative team where your organisation, initiative and willingness to pitch in will make a real difference.

About You

To be successful in this role you will have:

• Experience in providing a broad range of administrative and related clerical services at an advanced level and with high levels of accuracy.
• Substantial experience in managing sensitive and confidential information.
• Knowledge and skills in Word and Excel programs for monitoring budgets and demonstrated ability to create and process purchase orders and invoices.
• Experience with the budgeting, purchase orders, invoice payment and records management processes and systems.
• Understanding of project life cycle, and ability to assist with strategies relating to projects and programs and ability to promote cross functional collaboration.
• Strong organisational skills, the ability to successfully manage competing priorities, maintain attention to detail and meet deadlines.
• Capacity to maintain a high degree of discretion and exercise sound judgement in dealing with sensitive and confidential matters.

About Us

Located in the geographic heart of Kaurna Country, the City of Adelaide celebrates its cultural heritage, unique natural surrounds and structures its footprint in a way that allows it to adapt to the changing needs of the community and a dynamic global landscape. Our focus is on our community’s wellbeing and quality of life - investing in city improvements and on future planning, so we continue to design a liveable city where future generations can continue to live authentic and meaningful lives. This is an exciting opportunity to join our team and be a bigger part of our amazing city!

At the City of Adelaide, we thrive in an environment that is welcoming, inclusive and safe, and celebrates difference. We value and embrace our diverse perspectives and recognise the value diversity has in fuelling innovation and enabling brilliant experiences for our diverse community.

Applications close at 11.59pm, 17 November 2026.

Please be advised this is a full time, permanent opportunity with a starting salary at the Salaried Level 4 Classification commencing at $92,916 + 12% superannuation. Please note that commencing the first full pay period in January 2027, this position will be remunerated at $96,168 + 12% superannuation.

As part of the recruitment process candidates will be required to undertake a National Police Check.

We encourage Aboriginal and Torres Strait Islander People, and people living with disability to apply.

Please note, applications received via the email address below will not be considered. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. If you require assistance with our recruitment process, you are more than welcome to connect with our People Services team on [phone] or [e-mail].