Procurement Officer - Newcastle

Whitehaven Coal Limited; Newcastle City Council; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Parental Leave

Referral Program

Study Assistance

STRIVE Awards

Career Growth

Job summary

Whitehaven Coal Limited is seeking a Procurement Officer to join the Newcastle-based Procurement team. You will support procurement activities, source goods and services, manage supplier relationships and ensure policy compliance while delivering value for money.

The role reports to a Category Manager and involves data management, reporting, and contributing to effective procurement outcomes within a safety-focused mining environment.

Qualifications

• Experience in a procurement or purchasing role.
• Background in mining, resources, construction, energy or a related industrial sector (desirable).
• Proficient in Excel and comfortable working through data.
• Clear, professional communication and the ability to build trust with stakeholders at all levels.

Responsibilities

• Support the wider team with procurement planning, contract renewals and preferred supplier agreements.
• Prepare RFQs, RFTs and RFPs.
• Obtain and evaluate supplier quotations, tenders and proposals.
• Participate in commercial negotiations to secure favourable pricing and terms.
• Build and maintain strong relationships with key stakeholders and suppliers.
• Ensure record keeping and compliance with policies and delegation of authority.
• Maintain data in Salesforce and support reporting and governance.
• Analyse data to prepare reports as directed.

Skills

Procurement experience

Data analysis

Stakeholder management

Communication skills

Organisational skills

Education

Qualifications in Procurement, Supply Chain, Business, Commerce or related

CIPS or equivalent qualification (desirable)

Job description

Posted Wednesday 26 August 2026 at 2:00 pm | Expires Thursday 17 September 2026 at 1:59 pm

Whitehaven Coal is thedominant player in Australia’s only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.

Our STRIVE Values connect us and define how we behave.Whitehaven Coal award, recognise and celebrate individuals and teams going above and beyond the requirements of their role to deliver excellent outcomes while demonstrating our values of S afety , T eamwork , R espect , I ntegrity , V alue and E xcellence .

About The Role

We are looking for a Procurement Officer to join our friendly Procurement team in Newcastle. Reporting to a Category Manager this role is responsible for supporting the Procurement Category team in the delivery of procurement activities across the business. The role assists with sourcing goods and services, maintaining supplier relationships, managing procurement records and systems, and ensuring compliance with procurement policies and processes. The Procurement Officer also reviews and maintains procurement data and information to support reporting, analysis and informed decision-making, while contributing to value for money and effective procurement outcomes.

What You'll do

• Supporting the wider team with procurement planning, contract renewals and preferred supplier agreements
• Prepare requests for quotation (RFQs), requests for tender (RFTs), and requests for proposal (RFPs).
• Obtain and evaluate supplier quotations, tenders, and proposals.
• Participate in commercial negotiations to secure favourable pricing and contractual terms.
• Build and maintain strong relationships with key stakeholders and suppliers.
• Ensure appropriate record keeping and compliance with company policies and delegation of authority.
• Maintain accurate data in Salesforce and support the Category team with procurement documentation, registers and reporting.
• Analyse and review data to prepare reports as directed.

What You'll Bring

The successful applicant will possess:

• Previous experience in a procurement or purchasing role
• Background in mining, resources, construction, energy or a related industrial sector (desirable)
• Good with excel and comfortable working through data
• Clear, professional communication and the ability to build trust with stakeholders at all levels, working collaboratively with team members.
• Well organised and able to manage a busy workload of competing priorities
• Relevant qualifications in Procurement, Supply Chain, Business, Commerce or related discipline. CIPS or equivalent qualification (desirable)

Why Whitehaven Coal

• Industry leading 26 Weeks Parental Leave
• $4k for successful referrals
• Learning and skills development through study assistance and leadership training
• Awards and recognition through our STRIVE initiative
• Opportunities for career growth with new projects on the horizon

If you are looking to join a values driven organisation with excellent career growth and opportunities, then we want to hear from you!

Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture and experience.