Procurement & Finance Administrator

Victoria State Emergency Service; Melbourne; On-site; AUD 81,000 - 90,000; Full time

Job summary

The Victoria State Emergency Service invites applications for the Procurement & Finance Administrator (PFA) role within the Information Systems directorate. This position provides essential administrative support across procurement and financial activities to enable effective operations.

Reporting to the Manager Contracts & Procurement, the role focuses on maintaining contract registers, preparing procurement documents, processing purchase orders and payments, generating reports, and managing

Responsibilities

• Administers procurement and financial activities for the directorate.
• Maintains contract management registers and procurement documents.
• Processes purchase orders and goods receipts.
• Prepares financial documents for payment and generates reports.
• Maintains filing systems and updates intranet/SharePoint communications.

Job description

The role ensures efficient and accurate administration services for the directorate’s procurement and financial activities and for the organisation.

• $81,496 to $90,227 + 12% Superannuation
• Work for a community based organisation making a real difference

ROLE SUMMARY:

The Procurement & Finance Administrator (PFA) role is an administrative service role for the Information Systems directorate.

Reporting to the Manager Contracts & Procurement (MPC), the role ensures efficient and accurate administration services for the directorate's procurement and financial activities and for the organisation.

The services include the ability to administrate contract management registers, assemblance of procurement documents to support market engagement and evaluations and associated materials, processing of purchase orders, goods receipting, preparation of financial documents for payment, the generation and preparation of reports, physical and digitised filing, generation and maintenance of documentation, and update of communications through methods such as intranet pages and SharePoint channels, all related to procurement and financial functions.

The role requires a flexible and solution-focused approach that can balance competing demands, plan for, and deliver specific outcomes within clearly defined time and resource constraints. It will provide confidential support with direction and supervision from the Manager Contracts and Procurement.

The role can expect to travel to VICSES sites outside of the primary location of the Victoria Head Office to support the directorate including volunteers.

WHO WE ARE:

Victoria State Emergency Service (VICSES) is a volunteer-based emergency service. Our highly skilled and equipped Volunteers are trained comprehensively in a wide range of emergency environments. To minimise the impact of emergencies when they occur and strengthen the community’s capacity to recover swiftly and safely, VICSES focuses on working with communities and partners in building resilience to achieve more aware, informed and prepared communities. We support them to understand their risk and the relevance of taking action before, during and after emergency events.

As the largest road rescue network in Australia we have specialist teams that provide a 24/7 response to road accident and trauma incidents. We assist Victoria Police in search and rescue operations, and play an important role in supporting the Country Fire Authority (CFA), Fire Rescue Victoria (FRV), Parks Victoria and the Department of Energy, Environment and Climate Action (DEECA) during major bushfire and emergency incidents.

Applications close Thursday, October 29, 2026.

VICSES is an equal opportunity employer committed to safeguarding children and vulnerable people, upholding the highest standards of integrity and community trust, and leading gender equality in the emergency management sector. All applicants are required to complete the relevant screening processes prior to appointment. VICSES also supports flexible working arrangements, subject to operational and business requirements. For more information on our values, benefits, and recruitment process, please visit ses.vic.gov.au/join-us/careers