Procurement & Contracts Assistant: Tendering & Admin

Ballarat City Council; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Job summary

The City of Ballarat is seeking a Procurement Officer to support the delivery of procurement, tendering and contract management activities across Council. You will work under the Procurement Coordinator to provide administration, systems support and stakeholder assistance in line with Council policies and guidelines.

Key responsibilities include managing PCMS and online tendering platforms, supporting tendering activities, maintaining procurement records and contributing to compliance reporting.

Qualifications

• Experience in administration, procurement support or contract administration.
• Strong customer service and communication abilities.
• Experience using business systems and Microsoft Office 365 applications.

Responsibilities

• Provide administrative and operational support across procurement, tendering and contract management activities.
• Administer Council's procurement and contract management systems (PCMS) and online tendering platforms.
• Monitor procurement workflows and provide first-level support to internal system users.
• Assist with procurement documentation, contract administration and compliance reporting.
• Support continuous improvement initiatives to enhance procurement processes and service delivery.

Skills

Administration

Procurement support

Contract administration

Customer service

Communication

Tools

PCMS

Microsoft 365

Online tender platforms

Job description

The City of Ballarat is seeking a Procurement Officer to support the delivery of procurement, tendering and contract management activities across Council. You will work under the Procurement Coordinator to provide administration, systems support and stakeholder assistance in line with Council policies and guidelines.

Key responsibilities include managing PCMS and online tendering platforms, supporting tendering activities, maintaining procurement records and contributing to compliance reporting.