Procurement Assistant, Procurement and Inventory

Arts Centre Melbourne; City of Melbourne; On-site; AUD 55,000 - 68,000; Part time

Benefits offered by this job

Complimentary tickets

F&B discounts

Commuter benefits & onsite parking

Wellbeing programs

Employee assistance programs

Job summary

Arts Centre Melbourne is seeking a part-time Procurement Assistant to support the procure-to-pay cycle across food and beverage operations. You will coordinate purchase requests, POs, supplier communication, order fulfilment and invoice reconciliation, while maintaining accurate procurement, POS and inventory records.

The role collaborates with suppliers, Finance, hospitality outlets, kitchens and operational teams to resolve transactional issues, support stocktakes and ensure policy compliance.

Qualifications

• Experience in procurement, purchasing, accounts payable or high-volume administration.
• Experience processing purchase orders and tracking orders.
• Experience with invoice and supplier statement reconciliation.
• Strong attention to detail and data management.
• Ability to prioritise deadlines and follow up with stakeholders.
• Sound numerical literacy and intermediate Excel skills.
• Strong written and verbal communication skills.
• Experience with ERP, POS, inventory, finance or procurement systems.

Responsibilities

• Coordinate purchase requests and purchase orders.
• Communicate with suppliers and resolve routine transactional issues.
• Reconcile invoices and supplier statements.
• Maintain procurement, POS and inventory records.
• Support stocktakes and month-end processes.
• Ensure procurement activity complies with policies and cost controls.

Skills

Procurement experience

Purchase orders

Invoice reconciliation

Data management

Stakeholder communication

Excel skills

Attention to detail

ERP/POS/inventory systems

Data maintenance

Education

Business/Procurement qualification

Tools

ERP systems

POS systems

Inventory software

Finance systems

Job description

Procurement Assistant, Procurement and Inventory

The Procurement Assistant provides accurate and timely administrative support across the procure-to-pay cycle for Arts Centre Melbourne’s food and beverage operations. The role coordinates purchase requests, purchase orders, supplier communication, order fulfilment and invoice reconciliation, while maintaining accurate procurement, POS and inventory records. Working closely with suppliers, Finance, hospitality outlets, kitchens and operational teams, the role resolves routine transactional and data issues, supports stocktakes and month-end processes, and ensures procurement activity complies with policies, delegations and cost controls.

Variable Time Fixed Term April 2027 | 25 hours a week | Position Band 2.1 $61,635 (pro rata) + 12% superannuation

Your Skills and Experience

• Experience in procurement, purchasing, accounts payable or high-volume administration
• Experience processing purchase orders and tracking orders
• Experience with invoice and supplier statement reconciliation
• Strong attention to detail and accurate data management
• Ability to prioritise competing deadlines and follow up stakeholders
• Sound numerical literacy and intermediate Excel skills
• Strong written and verbal communication skills
• Strong customer service and stakeholder relationship skills
• Experience with ERP, POS, inventory, finance or procurement systems
• Ability to maintain product, pricing and item master data
• Ability to process authorised system changes accurately
• Relevant qualification in business, procurement, supply chain or finance, or equivalent experience
• Hospitality, food and beverage, retail, arts or events experience desirable
• Understanding of GST, PO matching, credit notes and AP desirable
• Satisfactory National Police Check

For more details, please read the insert position description.Position Description - Procurement Assistant VT 6 Months August 2026 (1).docx

About the Team

The Customer Innovation team sits within the Destination and Audience Pillar and is responsible for the service and delivery of food and beverage activity across Arts Centre Melbourne, including the Theatres building, Hamer Hall and Sidney Myer Music Bowl. The team focuses on delivering consistent, outstanding service across all customer touchpoints.

Arts Centre Melbourne acknowledges the Traditional Owners and Custodians of the land on which we gather, the Wurundjeri Woi-wurrung. We also acknowledge the neighbouring Kulin Nation groups, the Boonwurrung and Bunurong people, and pay our respects to elders, past and present.

Beneath our iconic Spire, in Hamer Hall and at the Sidney Myer Music Bowl, we showcase the best of Australian and international performing arts.

Together with our own program of performances, events and activities we offer a diversity of audiences a distinctly multidimensional approach to participation, education and entertainment.

We are now focused on Reimagining Arts Centre Melbourne as part of the Victorian Government’s commitment to transforming the Melbourne Arts Precinct into a thriving, connected creative and civic space over the coming years.

Enjoy Team Member Benefits

• Complimentary tickets
• Discounts at food & beverage outlets
• Discounted commuter benefits and onsite parking
• Access to wellbeing activities and learning and development programs
• Free access to Employee Assistance Programs which includes specific support to our First Nations team members via their I-CARE program and providing specific counsellors for members of the LGBTQIA+ community and People of Colour

Arts Centre Melbourne welcomes applications from Aboriginal and Torres Strait Islander people, people from diverse cultural and linguistic backgrounds, Disabled and Deaf people, sexualities and gender identities, members of the LGBTQIA+ community and people of all ages.

Applications are open to those with full working rights in Australia. Arts Centre Melbourne is an Equal Employment Opportunity Employer.

Employment at Arts Centre Melbourne is conditional upon the satisfactory completion of a National Police Check.

Arts Centre Melbourne (ACM), we employ the Humanforce system. HumanForce uses Facial Recognition technology to record clock on and off times. This technology operates in strict privacy mode, meaning that images are not stored. The use of this technology is necessary for ACM to perform its roster, time and attendance (RTA) functions accurately and efficiently. Therefore, all new staff in the Production, Visitor Experience, Ticketing and Hospitality Teams will be required to use it unless otherwise agreed.

If you sign on to a contract with ACM, it will be understood that you consent to the use of this software. If you do not consent or require an adjustment, please advise in your cover letter.