Procurement Administrator

Hatch; City of Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

Hatch Brisbane is seeking a skilled Procurement Administrator to support the procurement team across the full procurement lifecycle, ensuring documentation, processes and stakeholder communications are coordinated efficiently and accurately. You will collaborate with procurement, engineering, document control, vendors and client stakeholders to help deliver successful project outcomes.

This role is ideal for someone who thrives in a fast-paced environment, excels at organisation and process, and

Qualifications

• Experience in administration, document control, project support or procurement coordination.
• Strong attention to detail and accuracy in documentation.
• Experience with document management systems and process adherence.

Responsibilities

• Support end-to-end procurement administration from bid to award.
• Coordinate confidentiality agreements from bidders.
• Manage procurement documents in document management systems.
• Quality-check bid documentation for templates and standards.
• Issue bid packages to suppliers and contractors.
• Coordinate bid opening documentation and distribute records.
• Manage document access permissions for project stakeholders.
• Assist with bid evaluation administration and archiving.

Skills

Procurement coordination

Administration

Document control

Stakeholder communications

Attention to detail

Tools

Document management systems

Job description

Requisition ID102349-Posted10/06/2026

Job Category:Procurement; Administration/Support

Location:Brisbane,Queensland,Australia

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe.With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Are you a highly organised administrator with a keen eye for detail and a passion for keeping projects running smoothly?

We are seeking a Procurement Administrator to support the procurement team across the full procurement lifecycle, ensuring documentation, processes and stakeholder communications are coordinated efficiently and accurately. Working within a project environment, you will collaborate with procurement, engineering, document control, vendors and client stakeholders to help deliver successful project outcomes. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organisation and process, and wants to build a career in procurement and project support. You will play a key role in maintaining document quality, coordinating procurement activities and supporting package bidding and contract award processes.

Key Responsibilities

• Support the end-to-end procurement administration process from package bidding through to award and post-award activities.
• Coordinate the issuance, tracking and collection of confidentiality agreements from bidders.
• Manage procurement documentation within document management systems, ensuring records are accurate, complete and up to date.
• Conduct quality checks on commercial bid documentation to ensure approved templates and standards are followed.
• Issue bid packages to suppliers and contractors through document control processes.
• Coordinate bid opening documentation and distribute records in accordance with project approval requirements.
• Manage document access permissions and ensure bid submissions are available to relevant project stakeholders.
• Assist with bid evaluation administration, approval routing, document filing and preparation for archiving activities.

About You

You are a proactive and detail-oriented administrator who enjoys working across multiple stakeholders and managing competing priorities. You have experience in administration, document control, project support or procurement coordination and are known for your accuracy, organisation and ability to follow established processes. You possess strong communication skills, are confident using document management systems and take pride in delivering high-quality work. Experience within engineering, construction, mining, infrastructure or project environments will be highly regarded, although candidates looking to develop a long-term career in procurement are encouraged to apply.

• Collaborate on exciting projects to develop innovative solutions
• Strong focus on career growth, learning and mentorship
• Collaborative, values-driven culture focused on innovation and excellence

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation.

Hatch holds an innovate reconciliation action plan and we encourage Aboriginal and Torres Straight islanders to apply. As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a collaborative workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request. We are managing this recruitment process directly and are not accepting unsolicited resumes from recruitment agencies.