Process Improvement Facilitator

THE ICONIC; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

The learning collective

Parental leave program

Birthday leave

Staff discount

Sample sales

People & Planet Positive

Employee Assistance Program

Volunteer days

Job summary

The Iconic is seeking a Process Improvement Facilitator to join its Fulfilment Centre Operations team in Australia. This role focuses on driving continuous improvement, supporting operational excellence, and helping teams work smarter through better processes, documentation, training and stakeholder collaboration.

You’ll map processes, coach on Kaizen concepts, lead small to medium projects, analyze data, and develop SOPs and training materials to enable practical improvements across the

Qualifications

• Experience or strong understanding of fulfilment centre / warehouse operations.
• Continuous improvement mindset with ability to identify root causes and opportunities.
• Structured, analytical approach with data-driven decision making.
• Ability to create clear process documentation including SOPs and work instructions.

Responsibilities

• Drive and support continuous improvement initiatives across Fulfilment Centre Operations, using data-driven decision-making to improve quality and operational performance.
• Lead small to medium process improvement projects with KPIs, outcomes and impact.
• Create process maps and document processes to support training and change implementation.
• Collect and analyse data to understand process performance and trends.
• Support creation and maintenance of training materials, SOPs, and work instructions.
• Partner with Training team to support regular training sessions across Fulfilment Centre Operations.
• Work with Fulfilment Centre Leaders to gather feedback and identify improvement areas.

Skills

Process improvement

Data analysis

Stakeholder management

Training & coaching

Project coordination

Documentation

Process mapping

Job description

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce & lifestyle destination in the region, our e-commerce platforms provide an inspiring and seamless end-to-end customer experience through our own technology innovations.

Our Supply Chain team plays a critical role in ensuring our customers receive the products they love, when they want them. As we continue to optimise our international logistics network, we’re looking for a commercially minded and solutions-focused Logistics Lead to help drive cost efficiency, service excellence and operational performance across our global freight and logistics operations.

About You..

We’re looking for a Process Improvement Facilitator to join our Fulfilment Centre Operations team. This role is all about driving continuous improvement, supporting operational excellence, and helping our teams work smarter through better processes, documentation, training and stakeholder collaboration.

You’ll play a key role in identifying opportunities to improve how we work across the fulfilment centre, using data, process mapping and strong stakeholder relationships to support meaningful change.

What you’ll do..

• Drive and support continuous improvement initiatives across Fulfilment Centre Operations, using data-driven decision-making to improve quality and operational performance.
• Taking employees through White Belt Training and providing coaching on GSTD/Kaizen continuous improvement practices.
• Lead and coordinate small to medium process improvement projects, with a strong focus on KPIs, outcomes and operational impact.
• Research, review and analyse existing operational processes to identify inefficiencies, bottlenecks, gaps and improvement opportunities.
• Create process maps and document processes to support training, change implementation and consistency across teams.
• Collect and analyse data to understand process performance, identify trends and monitor the success of improvement initiatives.
• Support the creation and maintenance of training materials, including Standard Operating Procedures, Work Instructions and One Point Lessons.
• Partner with the Training team to support regular training sessions across Fulfilment Centre Operations.
• Work closely with Fulfilment Centre Operations Leaders to gather feedback, share updates and identify areas where additional support or improvements are needed.
• Support onboarding experiences at the fulfilment centre, including agency conversions and other onboarding activities.
• Maintain accurate records of training sessions, attendance, assessments, certifications and updates to training materials.
• Coordinate and maintain comprehensive Fulfilment Centre Tours for internal and external stakeholders.
• Collaborate with teams across Operations, People & Culture, Health & Safety, Operations Development, Supply Chain, Customer Service and Delivery Excellence to support aligned, practical improvements.

About you..

• Experience or strong understanding of a fulfilment centre, warehouse, operations or process improvement environments.
• A continuous improvement mindset, with the ability to identify root causes, inefficiencies and opportunities for improvement.
• Strong problem-solving skills and a structured, analytical approach.
• Confidence working with data, KPIs and process performance measures to identify trends, gaps and opportunities.
• Experience supporting or coordinating small to medium projects from end to end.
• Strong written, verbal and visual communication skills, with the ability to tailor your style to different audiences.
• The ability to create clear process documentation, including process maps, SOPs, Work Instructions and One Point Lessons.
• Strong planning, organisation and prioritisation skills, with the ability to manage multiple initiatives at once.
• The ability to build strong cross-functional relationships and influence stakeholders to achieve shared goals.
• A safety-first mindset and commitment to supporting high-quality, compliant ways of working.
• Broad knowledge of Fulfilment Centre processes, or the ability to quickly learn and understand operational workflows

Why you’ll love THE ICONIC..

From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! People are our greatest asset and our ICONITE experience is designed to empower you to do your best work. Here’s what to expect when you join THE ICONIC:

• Flexible working. We offer a hybrid and flexible working model so you can do your best work in a way that works for you
• The learning collective. Get your knowledge fix with our learning days and hackathons
• Parents at THE ICONIC. Access to our parental leave program and an extra day off for your kids' first day of school every year
• Birthday leave. Enjoy a paid day off for your birthday and an ICONIC voucher to treat yourself
• Curate your style. No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
• People & Planet Positive: From our ethical sourcing and sustainability strategies to our community engagement and diversity, our responsibility is multifaceted, and each of these facets are equally important.
• People first. Access our Employee Assistance Program for you and your family.
• Volunteer days. Work as a Charity Partner with Thread Together for society and environmental change.

Additional Information..

At THE ICONIC, diversity, inclusion, and belonging are integral to our culture, fostering an environment of respect and dignity. We aim to empower self-expression and ensure our workforce reflects our diverse communities. By embracing diverse perspectives and experiences, we strive to create a genuine sense of belonging for our employees, customers, and partners, promoting equal opportunities and a better shopping experience for all

We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: [e-mail]

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