Prison Administration - Administration Support Lead

Forensicare; City of Melbourne; On-site; AUD 105,000 - 129,000; Full time

Benefits offered by this job

Mental health program

Professional development

Employee assistance program

Fitness passport

Refer a friend up to $1000

Salary packaging up to $9,010

Meal allowance $2,650

Social club

Orientation and buddy system

Immunisation evidence

Job summary

Forensicare, based in Derrimut, Victoria, is seeking an Administration Support Lead to oversee administrative services within the Prison Services. The role collaborates with Program Managers to recruit, train and deploy administrative resources, including oversight of the casual bank, while ensuring compliance with legislative requirements and organisational policies.

You will provide leadership to the administration workforce across the Prison Service, coordinate leave coverage, promote a

Qualifications

• Leadership and supervision of staff.
• Autonomy to meet deadlines while contributing to the team.
• High level interpersonal, oral and written communication skills.
• Experience with JCare, Rapid/CMI, and Patient Administration Systems.
• Understanding of clinical data and ability to prepare reports.
• Ability to build and maintain effective working relationships.

Responsibilities

• Provide leadership and support to the administration workforce across the Prison Service.
• Coordinate leave coverage across the prison administration team.
• Promote and support a harassment-free and respectful workplace.
• Review and identify sustainable reporting solutions with Prison Services leadership.
• Conduct clinical audits of prison medical records and forms.
• Ensure systems and processes meet accreditation criteria for health information.

Skills

Leadership

Autonomy

Communication

Report writing

Interpersonal skills

Team collaboration

Tools

JCare

Rapid/CMI

Patient Administration Systems

Electronic Health Records

Job description

• 12 months fixed term | Parental Leave cover
• $117k + Superannuation + Up to $9,010 Salary Packaging & Other Benefits

About the Role

This position is based in Derrimut.

The role of the Administration Support Lead is to oversee and provider support and leadership to administrative services within Forensicare’s Prison Services in the context of the boundaries set by legislative requirements and organisational policies, practices, and directives.

In collaboration with Program Managers, the Administrative Support Lead ensures the effective planning and development, recruitment, selection, training and deployment of administrative resources across Prison Services, including oversight of the casual bank.

As the Administration Support Lead, You will:

• Provide leadership and support to the administration workforce across the Prison Service.
• Coordinate leave coverage across the prison administration team.
• Promote and support a work environment that is free of harassment, bullying and intimidation.
• Work with Prison Services leadership to review current internal and external reporting requirements and identify sustainable future reporting solutions.
• Conduct clinical audits pertaining to prison medical records & forms.
• Ensure appropriate systems and processes are in place to ensure all accreditation criteria are met for health information maintained by prison administration staff

About You:

• Demonstrated ability to provide leadership and supervision of staff.
• Ability to work autonomously and to deadlines whilst contributing effectively as part of a team.
• Demonstrated high level interpersonal, oral and written communications skills.
• Previous experience with JCare, Rapid/CMI, Patient Administration Systems, Scanned or Electronic Health Records.
• Demonstrated understanding of clinical data, with the ability to prepare and present reports.
• Strong interpersonal skills with the ability to build and maintain effective working relationships with clinical and non-clinical staff.

• A mental health and wellbeing program provided
• Professional Development training opportunities to suit your career goal
• Access to an employee assistance program – an external, confidential, self-referral employee wellbeing program, for personal or work-related matters.
• Fitness passport – discounted unparalleled access to a wide range of gyms, pools and fitness centres
• Refer a friend program, get up to a $1000
• Salary sacrificing of $9,010 and $2650 meal allowance per annum
• Social Club, access to discounted cinema tickets, AFL games, Zoos, Concerts etc
• Comprehensive Orientation Day before you start, and buddy system available
• Influenza and Immunisation Evidence
• This position is subject to a Police Check

Forensicare is an equal opportunity employer and is committed to attracting and developing a diverse workforce which reflects the community we serve. We encourage applications from Aboriginal and Torres Strait Islander people, people who identify as LGBTQI, people with a lived experience of disability, as well as people from culturally and linguistically diverse backgrounds. Forensicare promotes our guiding principles of RESPECT, INTEGRITY, ACCOUNTABILITY, HUMAN RIGHTS; and promotes behaviours that are consistent with these values at all times. Forensicare is an equal opportunity employer and offers a smoke free environment.