Policy and Project Reporting Coordinator

The Cairnmillar Institute; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible hybrid and remote working

Salary packaging benefits available

Opportunities for learning and growth

Meaningful work supporting mental健康?

Job summary

The Cairnmillar Institute is seeking a Policy and Project Reporting Coordinator to support governance, policy development, and reporting across strategic initiatives.

You will work closely with senior leaders to monitor projects, develop dashboards and performance metrics, and produce high-quality reports for executive committees. This hybrid/remote role is based in Melbourne, Permanent 0.6 FTE to Full-Time.

Qualifications

• A tertiary qualification in health administration, education, project management, quality management, research, psychology, counselling or a related discipline.
• Demonstrated experience coordinating projects, reporting activities, governance processes or organisational initiatives.
• Experience developing, reviewing or implementing policies and procedures.
• Strong report writing, policy drafting and documentation skills.
• Excellent analytical, problem‑solving and organisational abilities.
• Strong stakeholder engagement and relationship management skills.

Responsibilities

• Coordinate organisational policy development, review and implementation processes to ensure compliance with legislative, regulatory, accreditation and governance requirements.
• Support strategic and operational projects through effective monitoring, reporting, risk tracking and stakeholder engagement.
• Develop and maintain project reporting systems, dashboards, templates and performance metrics to support informed decision‑making.
• Prepare high-quality reports, briefings, papers and committee documentation for Executive Leadership and governance committees.
• Support organisational planning, accreditation activities, quality improvement initiatives and compliance reporting.
• Build strong relationships across the Institute and facilitate collaboration on key organisational priorities.

Skills

Policy reporting and governance

Stakeholder engagement

Data analysis and reporting

Project coordination

Written communication

Work across multiple priorities

Education

Bachelor’s degree in health administration / education / psychology / related

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Policy and Project Reporting Coordinator

Policy and Project Reporting Coordinator

Location: Hawthorn East, Hybrid or Remote

Employment Type: Permanent | 0.6 FTE to Full-Time

Reports to: CEO & Provost, Office of the Chief Executive

We are seeking a highly organised and proactive Policy and Project Reporting Coordinator to support strategic initiatives, governance processes, and organisational effectiveness across The Cairnmillar Institute.

This is an exciting opportunity to work closely with senior leaders and key stakeholders to coordinate policy development, monitor strategic and operational projects, support quality improvement activities, and deliver high-quality reporting that informs decision‑making and organisational performance.

If you enjoy bringing structure to complex projects, have a passion for continuous improvement, and thrive in a role that combines governance, reporting and stakeholder engagement, we would love to hear from you.

ABOUT THE CAIRNMILLAR INSTITUTE

The Cairnmillar Institute is a not-for-profit provider of psychological services and higher education, with a 65-year history of supporting mental health and training the next generation of practitioners. We offer clinics, short courses, vocational training and accredited postgraduate programs in psychology, counselling and psychotherapy.

In this role you will:

• Coordinate organisational policy development, review and implementation processes to ensure compliance with legislative, regulatory, accreditation and governance requirements.


• Support strategic and operational projects through effective monitoring, reporting, risk tracking and stakeholder engagement.


• Develop and maintain project reporting systems, dashboards, templates and performance metrics to support informed decision‑making.


• Prepare high-quality reports, briefings, papers and committee documentation for Executive Leadership and governance committees.


• Support organisational planning, accreditation activities, quality improvement initiatives and compliance reporting.


• Build strong relationships across the Institute and facilitate collaboration on key organisational priorities.

About You

You are a highly organised professional with strong analytical and written communication skills. You enjoy working across multiple priorities, engaging with diverse stakeholders, and turning complex information into clear, actionable reports. You bring a continuous improvement mindset, excellent attention to detail, and a commitment to supporting organisational effectiveness and accountability.

You will bring:

• A tertiary qualification in health administration, education, project management, quality management, research, psychology, counselling or a related discipline.


• Demonstrated experience coordinating projects, reporting activities, governance processes or organisational initiatives.


• Experience developing, reviewing or implementing policies and procedures.


• Strong report writing, policy drafting and documentation skills.


• Excellent analytical, problem‑solving and organisational abilities.


• Strong stakeholder engagement and relationship management skills.


• Advanced proficiency in Microsoft Office applications including Word, Excel and PowerPoint.


• The ability to work independently while collaborating effectively across teams.


• Experience within higher education, healthcare, mental health, government or not‑for‑profit organisations.


• Knowledge of governance, accreditation, quality assurance or compliance frameworks.


• Experience developing dashboards, reporting systems and performance metrics.

Why Join Cairnmillar?

• Flexible hybrid and remote working options


• A supportive and collaborative team environment


• Opportunities for learning, development and professional growth


• Meaningful work that contributes to mental health, education and community wellbeing


• Exposure to senior leadership and strategic organisational initiatives


• Salary packaging benefits available


• A values-driven culture committed to inclusion, belonging and psychological safety

Our organisation is committed to child safety. We have zero tolerance for child abuse. Applicants should be aware that we require Working with Children, Police and reference checks.

Cairnmillar is an equal opportunity employer committed to attracting and developing a diverse workforce that reflects the community it serves.

For enquiries about the role, please contact Kathryn at ***************@cairnmillar.org.au.

Only shortlisted applicants will be contacted. A Police Check and Working with Children Check will be required from the successful applicant as a condition of employment.