Personal Assistant to Leadership

Melbourne Archdiocese Catholic Schools Ltd; City of Melbourne; Presencial; AUD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual leave

Professional development

Descripción de la vacante

Loreto Toorak is seeking an experienced Personal Assistant to provide high-level support to the School Leadership Team in a fast-paced environment. This full-time, fixed-term role runs until December 2027 and requires discretion, professionalism, and confidentiality in all engagements with staff, parents and students.

The successful candidate will demonstrate senior administrative experience, exceptional organisational skills, and outstanding communication.

Formación

• Experience in a senior administrative, executive assistant, or office coordination role.
• Exceptional organisational skills with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication and professional documentation.
• Advanced proficiency in Microsoft Office and ability to learn new systems quickly.

Responsabilidades

• Provide high-level administrative and executive support to the School Leadership Team.
• Manage confidential information and a wide range of office coordination tasks.
• Engage with staff, parents, students and the broader school community to maintain relationships.
• Coordinate scheduling, correspondence and event support as required.

Conocimientos

Senior administrative experience

Executive assistant

Organisational skills

Written and verbal communication

Microsoft Office proficiency

Stakeholder engagement

Discretion and confidentiality

School environment experience

Attention to detail

Herramientas

Microsoft Office

Descripción del empleo

Loreto Toorak is a leading Catholic independent Girls' School, with a proud tradition of empowering young women to discover their own direction and purpose.

For more than 100 years, Loreto Toorak has nurtured each girl's potential through an education that combines academic excellence with opportunities across cultural, sporting, wellbeing and cocurricular pursuits. Our students are challenged to think deeply, act with courage and develop the confidence to navigate an ever-changing world.

We support every student to develop her own compass, building the knowledge, values and conviction to make a meaningful contribution to her community and beyond.

The Position

Loreto Toorak is seeking to appoint an experienced and highly capable Personal Assistant to provide high-level support to members of the School Leadership Team. Operating within a fast-paced environment, the Personal Assistant will be responsible for the professional, efficient and confidential management of a wide range of administrative, office coordination and executive support functions. This is a full time, fixed term position until December 2027.

The role requires the highest level of discretion and professionalism, with a strong commitment to maintaining confidentiality at all times. Utilising well-developed stakeholder engagement skills, the successful candidate will build and maintain positive, respectful and effective relationships with staff, parents, students and members of the broader School community.

About You

The successful candidate will bring;

• Demonstrated experience in a senior administrative, executive assistant, personal assistant or office coordination role


• Exceptional organisational skills, with the ability to manage competing priorities and meet deadlines


• Strong written and verbal communication skills, including the preparation of professional correspondence and documentation


• Advanced proficiency in Microsoft Office and the ability to quickly learn new systems and technologies


• A collaborative, adaptable and service-oriented approach, with the ability to build strong relationships across a school community


• Demonstrated ability to work effectively with students and a commitment to providing supportive, professional assistance


• High levels of discretion, professionalism and attention to detail


• Experience in a school setting will be highly regarded

Working hours are 8:00am to 4:00pm, Monday to Friday with some flexibility required to attend events throughout the year. The position attracts seven weeks of annual leave over the course of the academic year to be taken during the school holidays.

Why work at Loreto Toorak?

Joining Loreto Toorak means becoming part of an inclusive and collaborative community dedicated to shaping the next generation of confident and compassionate young women. Our staff play an important role in helping students discover their strengths and pursue their passions. In return, we offer rewarding career opportunities, ongoing professional learning and excellent facilities, creating an environment where both students and staff thrive.

Applications close 9am Thursday 15 October. Applications will be reviewed on submission and interviews may commence prior to closing date, so don't delay if the role is of interest to you.

Loreto Mandeville Hall Toorak is a child safe employer, committed to the safety, wellbeing, and inclusion of all children and young people. All staff are expected to actively contribute to a child safe culture and uphold the School’s Child Safeguarding and Wellbeing Policy and Child Safety Code of Conduct. In accordance with theWorker Screening Act 2020 (Vic.), all applicants engaged in child-related work must hold a valid Working with Children check or Victorian Institute of Teaching (VIT). These will be sighted, verified, and recorded as part of the recruitment process.