People Ops Pro: HR Admin & Onboarding

Publicis Groupe; Australia; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Wholeself program

Publicis Liberté flexibility

Global Marcel AI platform

Learning & Development program

Career Conversations program

Diversity & Inclusion initiatives

Birthday leave

Work Your World

Parental leave

Job summary

Publicis Groupe ANZ is seeking a motivated HR Administrator to join the People Operations team. You will support employees across the organisation with HR administration and first-line support throughout the lifecycle.

This role offers exposure to a broad range of disciplines and projects, including onboarding, offboarding, data integrity, payroll liaison, and HRIS systems. Publicis Groupe ANZ provides a dynamic, inclusive environment with extensive learning opportunities, flexible work options,

Qualifications

• 1-2 years' experience in an HR Administration, Office Administration, Data Entry, or similar administrative role.
• Strong interest in developing a career within Human Resources.
• Experience working with HRIS systems or other platforms requiring high levels of data accuracy.
• Ability to work collaboratively in a team environment, taking shared ownership of a high-volume inbox to deliver consistent, timely service.
• Strong Microsoft Office skills, particularly Excel.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with the utmost professionalism and discretion.

Responsibilities

• Prepare employment contracts, promotion letters, parental leave correspondence, and other employee documentation
• Maintain accurate employee records and files
• Update HR systems and databases to ensure data accuracy and compliance
• Coordinate onboarding of new starters including contract generation, employee files, input into relevant systems and platforms
• Manage system setup and employee record creation
• Support internal transfers across the Groupe locally and globally
• Coordinate offboarding activities, including obtaining resignation letters, advising payroll and ensuring reconciliation between leave and timesheets
• Respond to employee queries relating to pay, leave, policies, systems, and general HR matters
• Escalate complex matters when required to People Managers and leadership
• Assist with reporting requirements, audits, salary surveys, and compliance activities
• Support People & Culture projects and initiatives across the business
• Contribute ideas and solutions that enhance the employee experience and improve ways of working.

Skills

HR Administration

Office Administration

Data Entry

Excel

Tools

HRIS systems

Job description

Publicis Groupe ANZ is seeking a motivated HR Administrator to join the People Operations team. You will support employees across the organisation with HR administration and first-line support throughout the lifecycle.

This role offers exposure to a broad range of disciplines and projects, including onboarding, offboarding, data integrity, payroll liaison, and HRIS systems. Publicis Groupe ANZ provides a dynamic, inclusive environment with extensive learning opportunities, flexible work options,