People Operations & Experience Specialist (Hybrid)

VMIA; City of Melbourne; Hybrid; AUD 97,317 - 108,129; Full time

Benefits offered by this job

Flex work

Parental leave

Professional development

Wellbeing programs

Office culture

Job summary

VMIA is seeking a People Operations & Experience Coordinator in Melbourne, VIC, Australia (Hybrid). The role focuses on coordinating employee lifecycle processes, onboarding, record-keeping, and providing a high-quality people-centred service.

You will support payroll, reporting and compliance while working closely with the People & Capability team to ensure a smooth employee journey and continuous improvement across processes.

Qualifications

• Experience in administration, coordination or operational support.
• A service mindset and ability to make things easier for colleagues.
• Attention to detail and strong record-keeping skills.
• Familiarity with digital tools and systems and ability to pick up new ones quickly.
• Calm under pressure with good judgment handling sensitive information.

Responsibilities

• Act as first point of contact for people queries and triage requests.
• Coordinate employee lifecycle processes including onboarding, role changes, leave, flexible work and offboarding.
• Prepare and manage people documentation and ensure accuracy and compliance.
• Maintain employee records, HRIS data, trackers and registers for audit-readiness.
• Support onboarding logistics to deliver a positive new-starter experience.
• Assist with reporting, data checks and reconciliations for governance.
• Provide administrative support across payroll, remuneration, learning and compliance.

Skills

Administration

Coordination

Operational support

Data reporting

Tools

Oracle

Power BI

Excel

SharePoint

Job description

VMIA is seeking a People Operations & Experience Coordinator in Melbourne, VIC, Australia (Hybrid). The role focuses on coordinating employee lifecycle processes, onboarding, record-keeping, and providing a high-quality people-centred service.

You will support payroll, reporting and compliance while working closely with the People & Capability team to ensure a smooth employee journey and continuous improvement across processes.