Payroll Specialist

HorizonOne Recruitment; Canberra; Hybrid; AUD 100,000 - 130,000; Full time

Benefits offered by this job

Team social events

Hybrid work arrangement

Job summary

HorizonOne Recruitment invites applications for a senior payroll/finance specialist to join our client in Canberra. The role covers end-to-end payroll and transactional finance, reporting to the CFO, on a 12-month fixed-term basis (maternity cover).

The role involves complex payroll, timesheet management, AP/AR, onboarding/offboarding, and month-end processes, with oversight of an offshore data analyst. Hybrid flexible work and team events are part of the culture.

Qualifications

• Minimum 7–10 years hands-on payroll experience.
• Experience with accounts payable and accounts receivable.
• Experience operating in a complex, business-critical payroll environment.
• Strong communication skills and people understanding.
• Australian citizenship is required to be considered for this role.

Responsibilities

• Manage end-to-end payroll processing and resolve payroll queries.
• Oversee timesheet management from multiple sources.
• Run accounts payable and supplier payments, including subcontractor invoices.
• Manage accounts receivable including invoicing and collections.
• Handle onboarding/offboarding and maintain employee records.
• Complete banking, reconciliations and support month-end/quarter-end/annual reporting.
• Oversee offshore timesheet data analyst and identify process improvements.

Skills

Payroll

Accounts payable

Accounts receivable

Process improvement

Team leadership / communication

Citizenship (Australian)

Job description

Our client is a veteran-owned and led ICT consultancy that has grown to around 200 people since it was founded in 2015.

Operating predominantly in federal government, the business delivers testing and evaluation, project delivery, technical services and cybersecurity capability.

The Opportunity

Join an award-winning organisation, where you will be brought in to take ownership of a business-critical function and use your expertise to bring best practice, in a 12-month fixed-term contract (maternity leave cover).

Reporting directly to the CFO, you will have the opportunity to:

• Play a part in helping the business improve and document its finance and payroll processes
• Work in a complex payroll environment with a mix of full-time, PAYG and subcontractor employees on a fortnightly and monthly schedule
• Be part of an active social team, with the organisation putting on regular team and family-friendly events which have included family movie nights and Christmas celebrations
• Enjoy newly renovated offices close to shops and public transport

This opportunity could be a fulltime or part-time (4 days / week) position.

The Role

Day to day, the role covers the full payroll and transactional finance function, from timesheets through to reconciliations and reporting.

Your responsibilities will include:

• Managing end-to-end payroll processing, including resolving payroll queries and maintaining employee details
• Overseeing timesheet management, reviewing and actioning complex timesheet data drawn from multiple sources
• Running accounts payable, including subcontractor invoices (RCTIs), supplier bills, staff reimbursements and payment runs
• Managing accounts receivable, including customer invoicing, ad hoc billing and following up outstanding accounts
• Handling onboarding, offboarding and ongoing maintenance of employee records
• Completing banking and reconciliation tasks, and support month-end, quarter-end and annual reporting
• Overseeing an offshore timesheet data analyst, and identify opportunities to improve payroll, timesheet and finance processes

The Ideal Person

You’ve got deep payroll experience, and you’re looking for a role that still allows you to be hands-on in the day-to-day but also lets you contribute to shaping the function moving forward.

You’re comfortable working in a complex, high-stakes payroll environment, and confident to raise and proactively lead process improvements.

You will bring the following skills and experience:

• A minimum of 7-10 years hands-on experience in payroll
• Working knowledge of accounts payable and accounts receivable functions
• Experience operating within a complex, business-critical payroll environment
• A mature approach, strong communication skills, and a genuine understanding of people
• Due to the nature of the work, Australian citizenship is required to be considered for this role

Salary / Rate

• $100k – $130k + Super
• 12-month fixed-term contract, with potential for extension.
• Based in Canberra’s Southside, working three days in the office and two days from home.

HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.