Payroll - Payroll Administrator

Hazeldenes Chicken; City of Greater Bendigo; On-site; AUD 70,000 - 110,000; Full time

Job summary

Hazeldene's is seeking a Payroll Administrator for a 1-year fixed-term contract in regional Victoria. You will manage weekly, fortnightly, and monthly payrolls, ensure compliance with taxation and employment laws, and maintain accurate payroll records. Collaboration with finance and operations is essential to support efficiency and employee satisfaction.

The role requires meticulous attention to detail, data confidentiality, and experience with MS BC ERP to process payments, queries, and reports.

Qualifications

• Processes weekly, fortnightly, and monthly payrolls
• Ensures compliance with Australian taxation laws and Fair Work
• Maintains payroll records with confidentiality
• Collaborates with finance, HR, and operations teams

Responsibilities

• Process payrolls accurately and on time using MS BC ERP.
• Handle payroll queries from employees and external bodies.
• Prepare payroll reports and statutory payments.
• Maintain data integrity and confidentiality in payroll systems.

Skills

Payroll processing

Compliance

Data confidentiality

Stakeholder communication

MS BC ERP

Tools

MS BC ERP

Job description

Job Description

With over 80 years of proud history, Hazeldenes is more than just a name in poultry — we're a trusted household brand driven by innovation, quality, and community. From our humble beginnings in Kangaroo Flat to our world-class operations across regional Victoria, we've built a legacy powered by passionate people.

At Hazeldenes, you'll be part of a diverse team doing extraordinary things — whether it's on the farm, in production, or behind the scenes in engineering, logistics, and beyond. We value every background, every skillset, and every individual who contributes to our success.

Grow your career. Be part of something bigger. Join Hazeldenes.

Primary Objective

The Payroll Administrator is responsible for ensuring accurate, timely, and compliant payroll processing and administration for Hazeldene's workforce. This role maintains meticulous payroll records, supports employee queries, and ensures adherence to legislative, taxation, and company requirements. By leveraging the MS BC ERP system and fostering collaboration with finance and operational teams, the Payroll Administrator contributes to Hazeldene's commitment to operational efficiency, financial integrity, and employee satisfaction.

This is 1-year Fixed term position.

Key Responsibilities

Payroll Processing & Administration

• Process weekly, fortnightly, and monthly payrolls accurately and on time, ensuring correct calculation of wages, allowances, overtime, and deductions using the MS BC ERP system.
• Collect and verify timesheet data, leave requests, and other payroll inputs from supervisors and managers to ensure accurate payroll processing.
• Calculate and process employee payments, including termination payments, bonuses, and adjustments, in compliance with company policies and legislative requirements.
• Maintain and update payroll records, ensuring data integrity and confidentiality within the ERP system and other payroll software.

Compliance & Reporting

• Ensure payroll processes comply with Australian taxation laws, superannuation obligations, Fair Work regulations, and other relevant legislation.
• Prepare and distribute payroll-related reports, such as PAYG summaries, superannuation contributions, and group certificates, by statutory deadlines.
• Support end-of-year payroll activities, including archiving records, resetting payroll adjustment software, and issuing payment summaries to employees.
• Collaborate with the finance team to reconcile payroll journals and ensure accurate integration with the general ledger in the MS BC ERP system.

Employee & Stakeholder Support

• Act as the primary point of contact for payroll-related queries, addressing employee concerns regarding wages, deductions, leave balances, and payslips promptly and professionally.
• Process and respond to external inquiries, including those from Centrelink, Child Support, and superannuation funds, ensuring accurate and timely communication.
• Onboard new employees into the payroll system, creating and maintaining employee files with accurate personal and payment details.
• Liaise with supervisors, HR, and finance teams to resolve payroll discrepancies and ensure seamless communication across departments.

Process Improvement & Systems Management

• Drive continuous improvement in payroll processes by identifying opportunities to streamline workflows, reduce errors, and enhance efficiency within the MS BC ERP system.
• Collaborate with IT and finance teams to maintain and optimize payroll software, ensuring compatibility with company systems and compliance requirements.
• Implement and maintain robust internal controls to safeguard payroll data and prevent fraud or errors.
• Stay updated on changes to payroll legislation, tax rates, and compliance requirements, applying updates to payroll processes as needed.

Leave & Benefits Administration

• Process all employee leave applications, including annual leave, sick leave, and long service leave, ensuring accurate tracking and balance updates.
• Administer salary sacrifice arrangements, novated leases, and other employee benefits in line with company policies and legislative guidelines.
• Calculate and process leave entitlements for terminating employees, ensuring compliance with Fair Work and company standards.
• Generate reports on leave balances and usage for management, supporting workforce planning and compliance audits.

Risk Management & Safety

• Maintain strict confidentiality of payroll data, adhering to privacy laws and company policies to protect employee information.
• Identify and mitigate payroll-related risks, such as processing errors or non-compliance, through proactive checks and reconciliations.
• Support a positive Occupational Health and Safety (OHS) culture by adhering to safety protocols and reporting incidents or hazards as per company procedures.
• Assist with internal and external audits by providing accurate payroll documentation and addressing findings promptly.

Disclaimer:

The duties and responsibilities outlined above are not exhaustive and may change from time to time based on business needs. Employees may be required to perform additional tasks as directed by management.

We are an equal opportunity employer committed to building a diverse and inclusive workplace. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, individuals from culturally diverse backgrounds, and people of all abilities.

Learn more about us:

www.hazeldenes.com.au

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Need support to apply?

If you require adjustments or assistance during the recruitment process, please let us know - we're here to help.

HR Team – Hazeldenes