Payroll and HR Coordinator

H&M; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

WFH 2 days a week

25% staff discount

Global development opportunities

Job summary

H&M Group in Sydney is seeking an HR Coordinator to plan onboarding with Payroll and ensure accuracy across all pre-onboarding stages. You will manage employee lifecycle tasks, support with background checks, visa maintenance and offboarding, and maintain clear communication with stores and managers while improving payroll data integrity.

The role requires experience with payroll systems, strong organizational skills, and a proactive, customer-focused approach.

Qualifications

• Experience in HR coordinator or HR administration roles.
• Solid exposure to payroll systems and processes.
• Customer-focused HR support with stakeholders and stores.
• Proficient with Microsoft Office, especially Excel.
• Able to adapt quickly in a fast-paced environment.

Responsibilities

• Plan and administer onboarding with Payroll to a high standard of accuracy.
• Manage background screening, visas and pre-onboarding steps.
• Handle employee lifecycle requests with Payroll and HR teams.
• ER administration, drafting warnings, and termination letters.
• Process and action offboarding tasks and maintain records.
• Reconcile payroll-related accounts and provide regular data to stakeholders.

Skills

HR coordination

Payroll systems

Microsoft Excel

Communication

Customer service

Tools

Time & Attendance systems

Award Interpreter (Easy Employer)

Job description

HR

Plan and administer onboarding of all existing and new hires with Payroll to a high standard of accuracy and attention to detail

Ensure all background screening/ visas and all other pre on boarding stages are fully complete

Employee Lifecycle

Manage and action all employee life cycle requests together with Payroll and Area HR/Area Controller working within the requiredtimeframes

ER administration, drafting warning and termination letters, supporting with disciplinary invites, employment verifications, visa maintenance and working rights

Ensure consistent and clear communication to all stores and support the development of all managers to ensure smooth processingof pay cycles

Offboarding

Process and action all offboarding related tasks

Additional Responsibilities

Understanding of company HR policiesin order toaction theappropriate steps

Workers'compensation administration

PAYROLL

Processing

Review all new hiredata to ensure accuracy, and process any necessary corrections according to employment contract type

Calculation and processing of terminations

Maintain master data and team member files – responsible for all changes communicated

Processing of team members payroll changes and all adjustments to pay

Verifying payroll hours from Time & Attendance system to ensure correct rates are applied

Responsible for processing all Store / DC Time & Attendance via H&M Award Interpreter (Easy Employer or applicable)

Routines

Reconcile AU and NZ Payroll Bank Account Transactions

Provide Stakeholders with weekly/fortnightly/monthly data requests

ManageWork Cover Claims,Centrelink GPPL Payments, SeparationCertificatesand any other employment reporting requirements.

Report Accurately to Tax Authority & Superannuation Regulators according to country specific Requirements and deadlines

Maintainthatpayratesin Award Interpreterareaccurateand are paid accordingly.

Work directly with Accounting Departmentregardingsalary payments, bankreconciliationand journal entries (W1 & W2, Leave Liabilities, GL files, Total Hours Booked, etc)

Vendor Management –maintainingperformance, raisingticketsand resolving outstanding system and related tasks

WHO YOU’LL WORK WITH

Reporting to the Payroll Responsible, you will have operational ownership over the full Team Member Lifecycle, including onboarding processes, coordinating the performance review process administration, preparing letters relating to performance and conduct,maintainingrecords across HR systems and records administration. You will deliver exceptional customer service focused HR support to all stakeholders and work closely with thePayrollteam, People RelationsManager,and Area HR managers.

WHO YOU ARE

We are looking for people who are…

A self-starter, with a proactive approach and able to work in a fast-paced environment

Hold prior experiencein a HR Coordinator or HR Administration role; or experience of HR administrative processes.

Have solidexposureandexperience with Payroll systems andprocessesin a business environment

A customer first mindset with our Stores at the forefront of everything you do

A forward-thinking problem solver who enjoys working as a team and finding innovative solutions

Ability to explain HRpolicies and processesand coach wider team

Knowledge of Microsoft Office Suite including intermediate Excel knowledge

An agile mindset, you are open to and embrace change

WHO WE ARE

H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.

We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future.

WHY YOU’LL LOVE WORKING HERE

At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe.

We offer flexible workingarrangementswith theoptionto WFH 2 days a week. Subject to business needs

You will receive 25% off H&M Group brands; H&M, COS, Monki, Weekdays,Arket, & Other Stories

We are an inclusive company where you are encouraged to be yourself at work

JOIN US

Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all,it’sour people who make us who we are.

Take the next step in your career together with us. The journey starts here.