Partnering & Procurement Support Officer

Yarra Valley Water; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

A leading water utility in Victoria is seeking a Partnering & Procurement Support Officer to manage contract documentation and assist with procurement processes. This hybrid role requires strong organisational skills and a proactive approach to continuous improvement. The ideal candidate has experience in contract support and excellent communication skills. The company offers flexible working arrangements and a supportive culture that encourages growth.

Benefits

Flexible working arrangements

Free and secure on-site parking

14 weeks paid parental leave

15 days paid personal leave

Option to swap public holidays for leave

Qualifications

• Demonstrated experience in an administrative, contract support, or procurement support role.
• Understanding of contract lifecycle processes and procurement principles.
• Strong organisational skills with a high level of attention to detail.

Responsibilities

• Assist in ensuring compliance with internal policies for contracts.
• Track contract milestones and coordinate with stakeholders.
• Support contract variation, extension, and close-out processes.

Skills

Administrative experience

Understanding of contract lifecycle processes

Strong communication skills

Organisational skills

Proactive mindset

Job description

Partnering & Procurement Support Officer

• True hybrid working - work from home and our Mitcham office

The role We're looking for motivated and detail-oriented individuals to join our Partnering and Procurement Team. In this role, you'll play a key part in supporting procurement, contract management and strategic performance initiatives across the organisation. You'll be responsible for ensuring the smooth handling of contract documentation, maintaining accurate and up-to-date records, assisting with reporting processes and supporting continuous improvement initiatives. You'll also help ensure compliance with corporate frameworks and governance standards.
About us We're on a mission to create a brighter future, where you can be a change maker at the actual source. We're one of Australia's largest water utilities with over 30% of Victoria's population relying on us for their essential water and sanitation services.

Our award-winning culture fosters an inclusive, collaborative, and flexible environment that enables our people to thrive. Here, you'll be inspired and challenged to grow alongside us.

We're committed to reconciliation and supporting the self-determined role for Traditional Owners/Custodians in water and land management.

Your key responsibilities

• Assist in ensuring compliance with internal policies, procedures, and relevant legislation in the handling of contracts.
• Track contract milestones, deliverables, and expiry/renewal dates across the Asset Services group; coordinate with stakeholders for timely action.
• Support where required contract variation, extension, and close-out processes across the Asset Services group.
• Establish and maintain methodologies and tools to enable statistical Contract Partner Performance monitoring, trending and reporting (Governance & how-to materials).
• Provide Nimblex super user expertise and support to Asset Services with troubleshooting and guidance.
• Develop and maintain a Risk framework approach for contracts across the entire Asset Services group to identify key factors such as supply chain & key personnel risks.
• Co-ordinate and maintain an Asset Services centralised knowledge management system/process for the procurement lifecycle ensuring information is accessible and up to date (Contract manager's resource Hub).
• Support continuous improvement by assisting in the documentation of processes and identifying opportunities for streamlining.
• Provide administrative support for monthly and quarterly reporting cycles, ensuring deadlines are met.

What we're looking for

• Demonstrated experience in an administrative, contract support, or procurement support role
• Understanding of contract lifecycle processes and procurement principles
• Strong communication and interpersonal skills
• Experience in planning work and seeing through to completion tasks and initiatives
• Strong organisational skills with a high level of attention to detail
• Ability to work collaboratively and manage multiple priorities in a fast-paced environment
• Demonstrates a proactive and solution-oriented mindset, with reliability, resilience, and a strong sense of integrity

Why Yarra Valley Water? We celebrate and encourage new thinking at every level. Creating opportunities for you to grow - both professionally, and personally. When you flourish, we all do.

• Flexible working arrangements where our people are empowered to design their days with their team.
• Free and secure on-site parking with on-site café at our Mitcham office
• 14 weeks paid leave parental leave
• 15 days paid personal leave, which can be used for caring, wellbeing, mental health, menstrual or menopause
• Request to swap certain public holidays for another day of paid leave

We welcome applications from everyone, including Aboriginal and/or Torres Strait Islander peoples, people with disability, mature age and young job seekers, members of the LGBTIQA+ community and people of all cultural backgrounds. If you need this information in an accessible format or would like to discuss reasonable adjustments during the recruitment process, please call 03 9872 2542 or email [emailprotected] If you need any help with the application process or would like to discuss the recruitment process, please contact us via email [emailprotected] Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks, if required for the position.