Part-Time Administration Officer – Sport & Facilities

University of Tasmania; Hobart; Hybrid; AUD 65,000 - 72,000; Part time

Job summary

The University of Tasmania is seeking a part‑time Administration Officer to support University Sport services, facilities and programs at the Sandy Bay campus in Hobart. You will provide efficient admin support, manage bookings and records, assist with financial processes and collaborate with a busy sport team to ensure smooth operations for students, staff and community members.

The role requires attention to detail, good organisational and communication skills, and flexibility to support

Qualifications

• Experience providing general administrative support in a sport, fitness, service or university setting.
• Working knowledge of Microsoft Office (Word, Excel and Outlook) and familiarity with gym or facility management systems for data entry, scheduling and member tracking.
• Attention to detail with confidentiality and procedural compliance.
• Ability to manage routine tasks efficiently and support back‑office functions.
• Understanding of fitness centre operations, programs and facility use.
• Teamwork and adaptability to changing priorities.

Responsibilities

• Provide accurate administrative support for University Sport services, facilities and programs, including data entry, record maintenance and internal communications.
• Assist with facility bookings, memberships and the recording of health screening documentation using gym management platforms (e.g. XPLOR), point‑of‑sale terminals (EFTPOS, cash and cheque) and Microsoft Office tools.
• Assist with financial processes, including invoice tracking, petty cash reconciliation and procurement documentation.
• Maintain organised documentation, including induction forms, checklists and operational logs, ensuring compliance with university procedures.
• Support event and program administration and logistics, including venue and travel bookings, inventory tracking and the preparation of materials.
• Work collaboratively as part of the University Sport team, with the flexibility to undertake other administrative duties as required.]
• CoSummary placeholders included for compliance. (Note: actual CoT/summary will be provided in Phase 4.)

Skills

Administrative experience

Systems & software

Attention to detail

Organisational skills

Understanding of sport services

Teamwork & flexibility

Tools

Microsoft Office Suite

Gym management systems (XPLOR)

Job description

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

• Varied administrative role supporting University Sport services, facilities and programs
• Join a collaborative team and enjoy a role that combines administration with a dynamic sport and fitness environment
• Part-time (0.4 FTE), ongoing role based at the Sandy Bay campus in Hobart

About the opportunity

The University of Tasmania is building a vision of a place-based University with a mission to enhance the intellectual, economic, social and culture future of Tasmania, and from Tasmania, contribute to the world in areas of distinctive advantage. The University recognises that achieving this vision is dependent on the people we employ as well as creating a people-centred University that is values-based, relational, diverse, and development-focused. The Administration Officer is a part-time role in University Sport to assist the team deliver quality services and facilities to students and staff and our community members. The role will provide administrative support to assist the smooth operations of Sport Services and Facilities. The role will report to the Sport Services and Facilities Coordinator and is based at the Sandy Bay Unigym. The role will attract someone with experience working in an administrative role, who has good organisational and communication skills and has an interest in sport. Given the extended operating hours of Sport, the role may require some work outside of normal hours and flexibility to undertake customer service duties as required to support the smooth operation of University Sport.

What you’ll do:

• Provide accurate and efficient administrative support for University Sport services, facilities and programs, including data entry, record maintenance and internal communications.
• Assist with facility bookings, memberships and the recording of health screening documentation using gym management platforms (e.g. XPLOR), point-of-sale terminals (EFTPOS, cash and cheque) and Microsoft Office tools.
• Assist with financial processes, including invoice tracking, petty cash reconciliation and procurement documentation.
• Maintain organised documentation, including induction forms, checklists and operational logs, ensuring compliance with university procedures.
• Support event and program administration and logistics, including venue and travel bookings, inventory tracking and the preparation of materials.
• Work collaboratively as part of the University Sport team, with the flexibility to undertake other administrative duties as required.

What we’re looking for:

• Administrative Experience: Experience providing general administrative support in a sport, fitness, service or university setting, including handling bookings, maintaining records and supporting day-to-day operations.
• Basic Systems & Software Proficiency: Working knowledge of Microsoft Office (Word, Excel and Outlook) and familiarity with gym or facility management systems for data entry, scheduling and member tracking.
• Attention to Detail: Ability to accurately process documentation, financial transactions and health screening data, with a commitment to confidentiality and procedural compliance.
• Organisational Skills: Ability to manage routine tasks efficiently, maintain accurate documentation and support the smooth running of back-office functions.
• Understanding of Sport Services: General awareness of fitness centre operations, programs and facility use to assist with internal coordination and respond to occasional enquiries.
• Teamwork & Flexibility: Willingness to work collaboratively with colleagues, adapt to changing priorities and contribute to the broader goals of the University Sport team.

Salary details

Appointment to this role will be at HEO 3 and will have a total remuneration package of up to $84,397 pro-rata comprising base salary within the range of $65,113 to $72,134 pro-rata plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and a 1-2 page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
• For further information about this position, please contact Kate Harland, Sport Services and Facilities Coordinator by emailing [e-mail]
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description for full details.

PD - Administration Officer - University Sport.pdf

Applications close Sunday, 25 October 2026, 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.