Paralegal – Costs Disputes With Clear Progression

Rose Legal Costing Pty Ltd; Sydney; On-site; AUD 103,000 - 114,000; Full time

Job summary

Rose Legal Costing Pty Ltd is seeking an Office/Executive Assistant to join the Office of General Counsel. The role starts as a 4-week temporary assignment with the possibility of extension, based onsite in Martin Place, Sydney.

ASAP start available and 5 days a week in the office. You will support Deputy GCs and the General Manager, Legal Operations, with complex calendar management, meeting coordination and document handling.

Qualifications

• Operational experience with legal and matter management processes and systems.
• Experience as a team administrator in the financial services or legal industry.
• Advanced MS Word, PowerPoint, Excel and Outlook skills.

Responsibilities

• Provide support to the two Deputy General Counsels and the General Manager, Legal Operations, including diary management, meeting coordination, and preparation of agendas.
• Coordinate meetings with internal and external clients, manage invitations, room bookings, catering and IT needs.
• Participate in strategic projects within the legal and regulatory teams and assist onboarding of new team members.

Skills

Legal operations

Team administrator

MS Word

PowerPoint

Excel

Outlook

iManage

PeopleSoft

Tools

iManage

PeopleSoft

Job description

About the role:

Working as part of the Office of General Counsel team to provide legal operations and administrative assistance to all functions that report into the Group General Counsel. The position will start as a 4‑week temporary role with a possible opportunity for extension. This is an onsite role, 5 days per week in our Martin Place office with an ASAP start available.

What you will be doing:

• Provide support to the two Deputy General Counsels and the General Manager, Legal Operations, including diary management, meeting coordination, preparation of agendas for team and other meetings as needed and other general administration.
• Meeting co‑ordination and management with internal and external clients, including setting appropriate meeting dates and times, meeting invitations, room booking, catering, IT requirements, preparing agendas and papers as required.
• Identifying and participating in strategic and efficiency projects within the legal and regulatory teams.
• Assist in the onboarding of new team members ensuring access to correct systems, IT set up and training.
• Assist lawyers in the facilitation of contract execution with other business units.
• Prepare matter reporting and analytics for Deputy General Counsels as requested.
• Provide high level assistance on key strategic projects.
• Offer resilience in the event of the Executive Assistant’s absence.
• Establishing and maintaining general systems and processes to ensure efficient workflow.
• General office administration, including:
• Maintaining several excel based registers for the team such as leave, invoices, contracts and CLE/CPD points.
• Processing invoices and verifying company card transactions for General Managers.
• Matter file creation in document management system.
• Travel arrangements for General Managers including flights, hotels and car hire.
• Assist with initial IT queries e.g. document management system, Word, PowerPoint.
• Assist with document creation including formatting in line with ASX brand and style guidelines.
• Maintain ASX Legal Contracts Register.
• Assisting in organising team functions.
• Other ad‑hoc tasks as required, including printing, binding and shredding.
• Distribution of incoming mail.
• Manage requests in relation to desk bookings for GMs and wider team.
• Updating of BCP.
• Assist with collation of documentation for Group General Counsel Capability Statement.
• Monitoring of shared OGC Team Administration mailbox and follow up as needed.
• Supporting updates to rule books as needed.

What you will bring:

Must have

• Operational experience with legal and matter management processes and systems.
• Previous experience as a team administrator in the financial services or legal industry.
• Experience working at an advanced level with MS Word, PowerPoint, Excel, Outlook.

Nice to have:

• A high level of attention to detail.
• Strong communication skills.
• Ability to prioritise and problem solve.
• Ability to think through problems yourself and proactively engage with team members when you require assistance or further information.
• Excellent time management.
• Understanding of Peoplesoft (or another financial programme).
• Previous use of a document management system – iManage.

We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full‑time, we encourage you to apply if you’re interested in part‑time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on‑boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.

Employment Type: Full‑time (35 hrs p/week), Ongoing opportunity

Clerk Grade: 05/06

Salary Range: $102,936 – $113,579 per annum plus super

Location: This role is located in Sydney and requires an in‑office presence at Haymarket up to 3 days per week.

Benefits and development

• Develop practical experience across commercial law, regulation, governance and compliance.
• Work on complex and interesting matters affecting the NSW land titles and electronic conveyancing systems.
• Gain exposure to significant contractual and regulatory frameworks, including the NSW land titles Concession Deed and the regulation of ELNOs.
• Work closely with experienced lawyers and regulatory professionals and learn through direct involvement in substantive matters.
• Attend governance meetings and gain exposure to senior stakeholders and decision‑making processes.
• Build your legal research, analysis, drafting and stakeholder management skills.
• Take ownership of work and progressively develop greater responsibility as your experience grows.
• Work in a supportive environment where you will be encouraged to ask questions, contribute ideas, and develop your professional interests.

Open to candidates with full Australian working rights. This position is a permanent full‑time role.

Equal Opportunity Statement:

We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, Māori, Pasifika, Aboriginal and Torres Strait Islander peoples, people with a disability, and people who are diverse in gender and sexuality. We are not engaging recruitment agencies for this role. Unsolicited CVs will not be accepted.

We’re committed to ensuring an inclusive workplace that celebrates diversity and is free from bias. Everyone is welcome to apply regardless of their background or identity.

All applicants will provide data for equal‑opportunity and diversity obligations. We conduct background checks, including reference and police checks, as part of the onboarding process.

Contract type: Full‑time (35 hrs p/week), Ongoing opportunity.

Working location: Sydney, Storm Office, onsite at Haymarket.

Time commitment: 5 days per week onsite. Hybrid working options available up to 3 days per week.