Paralegal

Newcastle Legal; Newcastle City Council; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Weekly staff lunch

Fully stocked kitchen

Free all-day parking

Job summary

Newcastle Legal & Conveyancing is seeking a proactive paralegal to back-up reception tasks and assist our commercial, civil and property litigation lawyers and our conveyancer in a busy, friendly team. A typical day might include supporting lawyers with day-to-day matters, drafting general correspondence and managing client files.

We value a proactive, organised individual with excellent communication skills.

Qualifications

• Autonomy in your work with initiative and minimal supervision.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Professional presentation and ability to multitask.
• Good time management and ability to maintain confidentiality.
• Familiarity with LEAP software preferred.

Responsibilities

• Assist lawyers with day-to-day management of legal matters.
• Prepare letters of advice, briefs, affidavits and court documents.
• Perform conflict checks and data entry; open and maintain client files.
• Assist with document review and matter preparation.
• Handle enquiries, direct phone calls and schedule appointments.
• Issue invoices and provide general secretarial support.

Skills

initiative

excellent communication

strong organisational skills

attention to detail

multitask

time management

confidentiality

Tools

LEAP

Microsoft Office

Job description

Newcastle Legal & Conveyancing has 7 lawyers, 2 consultant lawyers, a conveyancer and 3 paralegals who practice across company & commercial law, civil litigation, property, family law, wills & estates and criminal law.

But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate the ups and downs. Working here you will feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and aim to make a real difference to our clients.

We enjoy a weekly staff lunch and a fully stocked kitchen. Our beautiful, naturally-lit offices are on Beaumont Street, Hamilton, close to the train station with free all-day parking just around the corner. There are endless coffee and lunch options close by.

This is a full-time, in-office role from 9 am – 5 pm however if you have particular needs to work shorter hours -- for example to pick up kids from school -- we are open to discussing how that might work.

About the Role

We are looking for a paralegal to act as back-up for reception tasks and to support our commercial, civil and property litigation lawyers and our conveyancer. A typical day might include:

• assisting lawyers with day-to-day management of legal matters;
• preparation of general correspondence, letters of advice, briefs, affidavits, evidence and court documents;
• performing conflict checks and data entry;
• open and maintain accurate client files;
• assisting with document review and matter preparation;
• handling incoming enquiries, assessing and directing phone calls;
• making appointments and managing calendars;
• dealing directly with clients including taking some instructions from them;
• preparation and issuing of invoices and follow-up;
• administrative tasks including scanning, photocopying and filing; and
• general secretarial and administrative support to the team as required.

About You

To be successful in this role, you will have:

• initiative and enjoy a good level of autonomy in your work;
• excellent communication and interpersonal skills;
• strong organisational skills and attention to detail;
• professional presentation;
• ability to multitask and excellent time management skills;
• proficiency in Microsoft Office; and
• ability to maintain confidentiality of sensitive information.

This role involves assisting in the coordination of our team to make everyone’s day run a little smoother. To thrive in this position, you will be the style of person who is genuinely happy to say yes to requests from colleagues and anticipate what else your role could do to support our team.

Familiarity with LEAP software and a proven track record as a para-legal is preferred.