PA to High School Principal- AIC Kewdale

Australian Islamic College; Perth; On-site; AUD 80,000 - 110,000; Full time

Job summary

Australian Islamic College (WA) invites applications for the Personal Assistant to the High School Principal at Kewdale. This role provides executive support, diary management and confidential administration to help run a busy High School office.

The successful candidate will demonstrate discretion, proactive planning and strong communication skills, collaborating with Principals, Heads of Learning Areas and staff to ensure timely completion of tasks and high-level governance.

Qualifications

• Excellent organisational and time-management skills.

Responsibilities

• Manage the Principal’s diary, appointments, meetings and priorities.

Skills

Organisational skills

Time management

Verbal & written communication

Discretion & confidentiality

Judgment & prioritisation

Proactive & follow-through

MS 365 proficiency

PA/EA experience

Senior school administration

Tools

Microsoft 365

Job description

PA to High School Principal- AIC Kewdale

Australian Islamic College is a faith-based K-12 co-educational facility catering for over 5,500 students from five sites at Thornlie, Dianella, Forrestdale, Henley Brook and Kewdale in WA and one site in Adelaide, SA.

The Australian Islamic College is a leading private Islamic school that provides a high-quality education to students from diverse backgrounds. With a strong focus on academic excellence, character development, and Islamic principles, we are committed to empowering our students to reach their full potential.

The Australian Islamic College invites applications for the PA position to Kewdale High School Principal.

About the role

We are seeking a highly organised, professional and proactive Personal Assistant to the High School Principal. This is a key position providing high-level administrative and executive support to the Principal and contributing to the efficient day-to-day operation of the High School.

The successful applicant will demonstrate excellent judgement, discretion, confidentiality and communication skills, with the ability to manage competing priorities in a busy school environment. The role requires someone who is proactive, dependable and highly organised, with the capacity to anticipate needs, manage sensitive matters appropriately and ensure important tasks are followed through to completion.

Key responsibilities

• Manage the Principal’s diary, appointments, meetings and priorities.
• Prepare agendas, meeting papers, minutes and follow-up actions.
• Draft, proofread and manage professional correspondence.
• Monitor deadlines and follow up outstanding actions.
• Maintain accurate and confidential records and documentation.
• Coordinate meetings with staff, parents and other stakeholders.
• Assist with reports, presentations, staff briefings and school documentation.
• Manage enquiries and appropriately prioritise matters requiring the principal’s attention.
• Liaise professionally with Assistant Principals, Heads of Learning Area, coordinators, teachers and administration staff.
• Provide high-level administrative support to ensure the efficient and effective operation of the Principal’s Office.
• Undertake other reasonable duties consistent with the position, as directed by the Executive Principal or High School Principal.

The interested applicants must have:

• Excellent organisational and time‑management skills.
• High-level written and verbal communication skills.
• Strong attention to detail and accuracy.
• Absolute discretion and confidentiality.
• Sound judgement and the ability to prioritise urgent and sensitive matters.
• A proactive approach and strong follow‑through.
• Confidence dealing professionally with staff, parents, students and visitors.
• Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams.
• The ability to remain calm and professional under pressure.
• A commitment to the Islamic ethos, values and culture of the College, consistent with existing High School leadership expectations.
• Previous experience as a Personal Assistant, Executive Assistant or in senior school administration will be highly regarded.

We need someone who does more than manage a diary. You will protect the principal’s time, anticipate priorities, keep important matters moving, follow up actions and maintain the highest level of confidentiality and professionalism.

AIC is an Equal Opportunity Employer. Applicants from all faiths / beliefs are welcome.

Providing two professional referees is a mandatory requirement for your application.

Applicants must have the right to work in Australia - only local applicants will be considered. Shortlisting will commence immediately and only candidates shortlisted after the skilled assessment test for interviews.

Only those shortlisted will be contacted.

If you meet the above criteria, and have the passion and drive to provide a high level of admin support to a very busy team, we would love to hear from you.

Australian Islamic College is a faith-based K-12 co-educational facility catering for over 5,500 students from five sites at Thornlie, Dianella, Forrestdale, Henley Brook and Kewdale in WA and one site in Adelaide, SA.

The Australian Islamic College is a leading private Islamic school that provides a high-quality education to students from diverse backgrounds. With a strong focus on academic excellence, character development, and Islamic principles, we are committed to empowering our students to reach their full potential.

AICs success is attributed to its network of experienced leaders, teachers and its emphasis on effective learning and inspiring youth to aim for excellence.

Australian Islamic College is a faith-based K-12 co-educational facility catering for over 5,500 students from five sites at Thornlie, Dianella, Forrestdale, Henley Brook and Kewdale in WA and one site in Adelaide, SA.

The Australian Islamic College is a leading private Islamic school that provides a high-quality education to students from diverse backgrounds. With a strong focus on academic excellence, character development, and Islamic principles, we are committed to empowering our students to reach their full potential.

AICs success is attributed to its network of experienced leaders, teachers and its emphasis on effective learning and inspiring youth to aim for excellence.

Australian Islamic College is a faith-based K-12 co-educational facility catering for over 5,500 students from five sites at Thornlie, Dianella, Forrestdale, Henley Brook and Kewdale in WA and one site in Adelaide, SA.

The Australian Islamic College is a leading private Islamic school that provides a high-quality education to students from diverse backgrounds. With a strong focus on academic excellence, character development, and Islamic principles, we are committed to empowering our students to reach their full potential.

AICs success is attributed to its network of experienced leaders, teachers and its emphasis on effective learning and inspiring youth to aim for excellence.