Operations, OHS and Policy Manager (Ed Support Level 1-Range 4)

Department of Education Victoria; Melbourne; On-site; AUD 90,000 - 115,000; Full time

Job summary

Gaayip-Yagila Primary School in Mickleham, Victoria, seeks an Operations, OHS and Policy Manager to coordinate occupational health and safety, facilities, compliance reporting, and policy documentation across the school.

In this Range 4 role, you will work with the Principal and leadership team to ensure safe, compliant, and efficient day-to-day operations, with a focus on continuous improvement and collaboration with staff and external providers.

Qualifications

• Experience coordinating school operations and compliance with Department requirements.
• Proven ability to manage OHS processes and safety risk controls.
• Ability to maintain detailed policy documentation and reporting.

Responsibilities

• Maintain and update daily operational systems and school procedures.
• Manage timetabling, events, and whole-school functions in line with DE policies.
• Oversee OHS processes, audits, training records, and risk assessments.
• Maintain and update school policies and compliance documentation.
• Support improvement priorities with accurate data entry and reporting.
• Supervise support staff and ensure confidentiality of records.

Skills

OHS knowledge

Policy coordination

Facilities management

Compliance reporting

Stakeholder engagement

Education

Tools

CASES21

AIMS

Timetabling software

Job description

Operations, OHS and Policy Manager (Ed Support Level 1-Range 4)

Department of Education Victoria – Mickleham VIC

23h ago , from Department of Education & Training Victoria

Gaayip-Yagila Primary School is a steadily growing school community located in the Merrifield Estate in Mickleham. Our school has a current enrolment of 1060 students.

We are proud of our culturally rich community, with over 63% of our students identified as having English as an Additional Language and 34 language backgrounds represented across the school. Our diversity is a key strength, and we value strong partnerships with families and are committed to fostering a culture of continuous improvement, inclusion, and excellence for all learners.

Gaayip-Yagila Primary School has been designed to meet the needs of modern learners. There are 3 purpose-built learning neighbourhoods, as well as modern relocatables. Our school's Sports and Arts Centre provides a full-size competition court alongside a performing arts space, supporting student participation in sport, performance, and whole‑school community events.

Extensive outdoor spaces, including 3 playgrounds, a nature walk, kitchen garden and landscaped areas further enhance opportunities for active play, wellbeing, and connection.

TEACHING AND LEARNING

At Gaayip-Yagila Primary School, our teaching and learning model is grounded in explicit instruction, supported by the Victorian Teaching and Learning Model (VTLM 2.0). We deliver a structured, evidence-based approach that ensures clarity, consistency, and strong student engagement.

In Mathematics, we have embedded explicit teaching to strengthen student learning outcomes, while in Reading, we implement Little Learners Love Literacy (LLLL) in the early years and build comprehension and critical thinking skills in Years 3 - 6.

Our school is achieving strong academic growth, with six learning areas now at or above state level. Attitudes to School Survey (AtoSS) data also reflects high levels of student engagement, safety, and connectedness.

We are proud of our diverse community, including a high proportion of EAL learners, and we work closely with families to ensure every student feels safe, valued, and successful. Inclusive programs, including our Koorie group, celebrate culture and strengthen community connections.

VISION

Gaayip-Yagila Primary School's commitment to excellence will empower students to become connected, engaged and collaborative learners. Students will participate in high quality teaching throughout every lesson, taking an active role in identifying their learning needs and co-constructing experiences aimed at their point of need. They will thrive academically, socially and emotionally and value diversity through showing respect for self, others and the community (locally and globally).

SCHOOL EXPECTATIONS

At Gaayip-Yagila Primary School we have four key focuses:

We strive for excellenceWe exhibit personal, team and school pride, believe in ourselves and others and always do our personal best

We collaborateWe share ideas, listen with open minds and work together to help each other succeed

We are respectfulWe value and celebrate diversity and respect the safety and learning of everyone in our community

We are kind

We are kind to ourselves, others and the environment

Selection Criteria

SC1 Demonstrated high-level ability to perform, implement and coordinate the daily organisational and administrative procedures that support the efficient operation of Gaayip-Yagila Primary School.

SC2 Demonstrated ability to work independently, flexibly and collaboratively as part of a team to ensure the continuous and efficient operation of the school environment, and to work proactively and creatively to improve work systems and processes.

SC3 Demonstrated high-level written and verbal communication skills and well-developed interpersonal skills, with the ability to relate effectively and sensitively with staff, students, parents, external providers and members of the wider school community.

SC4 Well-developed organisational and planning skills, including the ability to manage time effective, meet deadlines, establish priorities and implement procedures and guidelines relating to the work area.

SC5 Demonstrated knowledge and practical application of information and communication technologies to support school operations and compliance, including systems such as OHS, AIMS, and timetabling programs.

SC6 A demonstrated commitment to professional learning, continuous improvement and the ongoing development of knowledge and skills relevant to the role.

Role

No attendance requirement for this position

The Operations, OHS and Policy Manager provides management and operational support to ensure the effective, safe and compliant functioning of Gaayip-Yagila Primary School. The role is responsible for coordinating and implementing key school systems including occupational health and safety, facilities management, compliance reporting, and policy documentation, as well as the efficient day-to-day operations of the school.

Working collaboratively with the Principal, Business Manager, staff and external providers, the position ensures that organisational, safety and policy processes are well-managed, compliant, and aligned with Department of Education requirements. The successful applicant will demonstrate initiative, attention to detail, and the capacity to work flexibly and proactively within a dynamic school environment, contributing to a positive, safe and effective learning community.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

The Operations, OHS and Policy Manager performs the following duties:

• Maintain and update daily operational systems, schedules, and school procedures to support the effective running of school programs.
• Manage whole‑school functions, including timetabling, excursions, and events, ensuring adherence to DE policies and school procedures.
• Liaise with staff, contractors, and service providers to support maintenance, facilities, and resource management processes.
• Manage and monitor school assets and equipment through systems such as CASES21, AIMS, and related registers.
• Manage the allocation of replacement teachers to cover classes of staff absent due to illness, camps, excursions, incursions, yard duty changes, organisation of any other covers for sporting events, special timetables, supervision rosters, rooms changes, assemblies.
• Occupational Health and Safety (OHS)
• Manage OHS processes and compliance, including maintenance of OHS risk registers, incident reporting, contractor inductions, and emergency management documentation.
• Support the Principal and leadership team in ensuring the school meets DE OHS requirements, including annual OHS audits, training records, and risk assessments.
• Liaise with staff, contractors, and visitors to ensure safe work practices are understood and followed across the school site.
• Contribute to the review and updating of OHS procedures and emergency management plans.
• Policy and compliance
• Maintain and update school policies and procedures in line with DET requirements, legislative obligations, and school council approval processes.
• Ensure compliance documentation is current, accessible, and communicated to staff as required.
• Support school improvement priorities through accurate documentation, data entry, and reporting related to policy, compliance, and operational systems.
• General
• Undertake other duties as directed by the Principal consistent with the scope and classification of the position.
• Manage the work practices and priorities of support staff in a school/s.
• Manage the maintenance of confidentiality in respect to all school records and communication systems.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

When submitting your application please ensure you upload it as one document (preferably PDF) that includes your cover letter (optional), response to selection criteria (SC) and resume/CV. Please ensure your response to each SC is no more than one page per criteria. Please save this file with first and last name at the beginning of the file name you choose.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx