Operations Coordinator

BGIS Global Integrated Solutions Limited; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading facilities management company in Sydney seeks an Operations Coordinator to support onsite property and facilities operations. This role involves managing vendor coordination, compliance, and reporting. Ideal candidates have strong skills in Microsoft Office and experience in operational processes. Join a dynamic team offering career growth in a supportive environment.

Benefits

Structured learning and mentoring

Recognition and rewards

Collaborative team environment

Qualifications

• Experience in vendor management and compliance follow-through.
• Strong skills in Microsoft Excel, Word, and Outlook.
• Excellent organizational skills with a strong attention to detail.

Responsibilities

• Manage vendor coordination including quotes and scheduling.
• Prepare documentation for audits and reporting.
• Assist in OH&S compliance and risk assessments.
• Support general office activities and vendor onboarding.

Skills

Vendor coordination

Operational processes improvement

Financial reporting

Compliance processes

Data Center experience

Microsoft Office proficiency

Organizational skills

Communication skills

Job description

Job Description

Operations Coordinator – Property & Facilities
Location: Erskine Park - Onsite, Monday to Friday (Full-Time, 40 hours per week)
Eligibility: Australian Citizens only

BGIS is seeking an Operations Coordinator to support onsite property and facilities operations for a high-profile client. This role plays a key part in delivering service excellence, managing vendors, and ensuring the smooth coordination of day-to-day activities across the site.

You will work closely with both Facilities and Property teams to support preventative maintenance, financial reporting, compliance processes, and general administration. This is a great opportunity for someone with strong coordination and reporting skills looking to grow their career in a supportive and high-performing team.

Key Responsibilities

Facilities & Operations Support

• Manage vendor coordination including quotes, PPM scheduling, and compliance follow-through
• Coordinate work orders, change requests, and contractor access
• Prepare documentation for audits and reporting purposes
• Support OH&S compliance including permits, risk assessments, and site safety practices
• Assist in the improvement and streamlining of operational processes

Property Management Support

• Coordinate general office activities including supplies and logistics
• Manage vendor onboarding and insurance records
• Assist in generating and tracking purchase orders and supplier invoices
• Support budget planning, reconciliations, and expenditure control
• Assist with monthly site inspections and customer portal ticket management
• Provide administrative support across day-to-day property management functions

About You

• Data Centre experience highly regarded
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Excellent reporting, organisational, and communication skills
• Strong attention to detail and ability to manage deadlines
• Collaborative and professional, with a positive team-oriented mindset

Why Choose BGIS?

At BGIS, we don't just build infrastructure — we build careers. Join a company where your work creates national impact, and your growth is supported at every step.

• Career Growth: Structured learning, mentoring and clear progression pathways
• Strong Culture: Collaboration, inclusion and employee recognition
• Award-Winning Employer:
• AFR BOSS Best Places to Work 2024 – Ranked 3rd
• Work180’s Most Improved Company for Gender Diversity 2024
• Winner of 9 industry awards in 2023
• Community Focus:
• Commitment to Indigenous inclusion (3% of APAC workforce)

About BGIS

BGIS is a global leader in integrated facilities and project management. With over 10,000 team members managing 40,000+ sites worldwide, we deliver operational excellence and innovative solutions across essential industries and infrastructure throughout Australia and beyond.

Please note: Due to client site requirements, only Australian Citizens can be considered for this role.

If you’re ready to take the next step in your property and facilities career, we encourage you to apply today.

Job Info

• Job Identification 226642
• Job Category Facilities Management
• Posting Date 09/11/2025, 07:48 AM
• Locations Erskine Park, New South Wales, Australia