Operations Assistant

AYURSMITH WELLNESS (OPC) PRIVATE LIMITED; Coffs Harbour City Council; On-site; AUD 50,000 - 65,000; Full time

Job summary

A wellness company in Coffs Harbour is seeking an organized Operations Assistant to support the manager and handle various operational tasks. The successful candidate will assist with scheduling, customer service, and maintaining relationships with vendors. Strong communication, organizational, and interpersonal skills are essential for this role. Join a dynamic team in a thriving environment.

Qualifications

• Ability to juggle multiple tasks effectively.
• Experience in providing excellent customer service.
• Skills in taking minutes and preparing documents.

Responsibilities

• Act as second-in-command to the manager.
• Assist the manager with operational issues.
• Schedule meetings and team-building sessions.
• Answer questions from staff and stakeholders.
• Maintain vendor relationships and customer service.

Skills

Organizational skills

Communication skills

Critical thinking

Interpersonal skills

Job description

We are searching for an organized self-starter to be our new operations assistant. The operations assistant's responsibilities include reporting directly to the manager and fulfilling the Manager's duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.

To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking, and interpersonal skills.

Operations Assistant Responsibilities:

• Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Assisting the Manager with operational issues.
• Scheduling meetings and team building sessions as required.
• Promptly answering the questions of staff and other stakeholders.
• Providing excellent customer service and maintaining relationships with vendors.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.