Operating Theatres Casual Administration Officer - Targeted

NSW Health; Newcastle City Council; On-site; AUD 80,000 - 100,000; Part time

Job summary

A leading healthcare provider in Newcastle is seeking an organised Administration Officer to support surgical services. The role involves managing patient bookings, maintaining records, and facilitating communication among clinical teams. Candidates should possess time management and multitasking skills and thrive in a dynamic environment. This position offers a competitive hourly rate and multiple employee benefits, including salary packaging and support programs.

Benefits

Paid parental leave

Salary packaging options

Employee Assistance Program

Fitness Passport

Qualifications

• Experience in a healthcare setting is preferred.
• Ability to manage multiple priorities effectively.
• Demonstrates a collaborative approach in team environments.

Responsibilities

• Managing patient bookings and theatre lists.
• Maintaining accurate patient records.
• Coordinating communication between clinical teams.
• Supporting the efficient flow of information.

Skills

Time management

Multitasking

Interpersonal skills

Communication

Confidence in hospital systems

Job description

Overview

Fast-paced, high-impact, and vital – admin with purpose starts here

Employment Type: Casual
Position Classification: Administration Officer Level 2
Remuneration: $32.30 - $33.37 + 12% Super + Salary Packaging
Requisition ID: REQ611399
Location: John Hunter Hospital | Awabakal Land

This position is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply. Applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criteria.

Be part of a team that supports life-saving surgery every day.

John Hunter Hospital's Surgical Service is the leading tertiary referral centre for Hunter New England Health. With 15 operating theatres, 11 wards, and 14 specialty departments, we provide critical trauma and complex surgical care not available anywhere else in the region.

Behind every successful surgery is a dedicated team of administrative professionals ensuring everything runs smoothly. We’re looking for an organised, proactive, and team-focused Administration Officer to join our Day Surgery Unit and Operating Suite.

Responsibilities

• Managing patient bookings and theatre lists
• Maintaining accurate and timely patient records
• Coordinating communication between clinical teams and departments
• Supporting the efficient flow of information to enable safe, high-quality care

This is a fast-paced and rewarding environment where your organisational skills and attention to detail will directly impact patient outcomes.

About You

We’re seeking a reliable and motivated team player who:

• Thives in a busy, dynamic healthcare setting
• Has excellent time management and multitasking skills
• Demonstrates strong interpersonal and communication abilities
• Is confident using hospital systems (or eager to learn)
• Maintains professionalism, confidentiality, and accuracy under pressure
• Brings a collaborative, solutions-focused approach to daily challenges

You’ll Receive

• Ongoing support from experienced leaders and project staff
• Sustainable Healthcare: Together towards zero
• Paid parental leave (for eligible employees) for true work-life balance
• Salary packaging options up to $11,600 plus novated leasing
• Fitness Passport for health and well-being
• Employee Assistance Program (EAP) for staff and family members

Need more information?

1) Position Description
2) Applying information

For role-related queries contact Emily Legge at [e-mail]

Equal Employment Opportunity and Accessibility
Hunter New England Local Health District is an inclusive employer dedicated to a diverse, welcoming workplace. If you require accommodations or adjustments to the recruitment process, please let us know when you apply or at any stage of the process. For confidential support, contact Rebecca Caldwell at [e-mail]

Information for Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For assistance addressing selection criteria visit the following link: https://bit.ly/3vL5fq2

Stepping Up is a resource to help Indigenous job applicants apply for NSW Health positions: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Applicants will be reviewed for compliance with NSW Health policy directive PD2024_015 prior to offer. All new employees must comply with this policy.

Salary Packaging may increase take-home pay. For details, contact NSW Health Salary Packaging.

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