On-Campus Executive Support & Business Coordinator

DIXON APPOINTMENTS | Recruitment Agency; Melbourne; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Stable, long-term opportunity

Genuine Business Support Officer position

Strong team culture

Job summary

A leading recruitment agency in Melbourne is seeking a detail-driven Business Support Officer to provide executive and business support to senior leaders within a prominent university. This role is perfect for those with executive assistant experience who want more variety and less dependency on direct executives. Candidates should have over 3 years of experience, strong organisational skills, and a preference for a stable, full-time role on campus. This position offers meaningful contributions and exposure to executive-level operations.

Qualifications

• 3+ years of experience in executive support, administration, or project coordination.
• Calm, proactive, and solutions-focused approach required.
• Ability to manage competing priorities in a busy on-site environment.

Responsibilities

• Provide confidential executive support including calendar management and meeting coordination.
• Support committees and working groups with agendas and minutes.
• Assist with procurement, invoicing, compliance tasks, and credit card reconciliations.

Skills

Organisational skills

Communication skills

Stakeholder relationship skills

Proficiency in Google Workspace

Proactive problem-solving

Job description

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